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Ambigram

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Group Registration Questions: A Hypothetical Situation
« on: February 13, 2014, 01:02:22 PM »

So, I understand that I need a "core" group of 5 people for the initial group registration and that to get the $55 price for membership I'd have to pay before March 1st.

First Question:  Do I have to pay for all 5 memberships at once or can I pay in installments (i.e. 1 or 2 persons at a time)?

Second Question:  IF I can pay in installments, let's say I forget to pay for one person and it's after March 1st, would the price go up for just that one person? Or would it affect the collective group?

Third Question:  Let's say I did register my "core" group and paid for all 5 members before March 1st, if I add another person after that deadline, they would have to pay at the $65 price tier, correct?

Fourth Question:  I understand that as group leader, I can choose to pick up my group's badges at one of two locations: Fanime or Clockwork.  And that there is no actual difference between the badges except for design.  Now let's say that half the group wants to register for Fanime for the Fanime themed badges while the other half wants to register for Clockwork for the Clockwork themed badges.  Is this something I can do when I register my group or is the entire group's badge design dependent on the group leader?

Fifth Question:  IF the entire group's badge design is dependent on the group leader, is it dependent on where the badges are picked up or can I pick up Fanime Badges at the Clockwork location (or vice versa)?
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Admiral Donuts

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Re: Group Registration Questions: A Hypothetical Situation
« Reply #1 on: February 13, 2014, 03:31:28 PM »

You can start the registration process without paying anything. But you're going to need five people to finish it, I think.

Note that you can only register once per e-mail address.

SOawesomeness

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Re: Group Registration Questions: A Hypothetical Situation
« Reply #2 on: February 13, 2014, 03:42:41 PM »

1. You will have to pay for each already registered member so for Group Registration, the only time you can actually begin the purchase process is if you have at minimum 5 people already registered. For every new person you register AFTER you have already paid the first time, you can individually pay for them.

2. It will go up for those registered people who have not yet paid. This applies to all unpaid accounts.

3. Yes.

4. We look at the individual's convention they clicked BUT pickup location is determined with the group leader. I would suggest that if your friends want CA themed badges, to have the group leader pick the CA pickup location and try to ask the CA registration team to accommodate your request. If you want to ensure that you will be allowed to do this, e-mail registrationATclockworkalchemyDOTcom for extra assurance as I am not able to speak for them. However, they are super nice people and will try accommodate your request if it isn't too crazy. (:

5. SO in regards to #4 and #5 for groups with mixed registrations, Fanime will be printing ALL artwork badges with Fanime artwork all badges picked up at Fanime (SJCC). Additionally, if on Monday morning you want to switch your artwork from CA/FC and vice versa, let us know. If we have extra and we have time, we will let you trade your badge from FA/CA.

Does this make sense?

tl;dr FC/CA artwork badges: FC will probably just be giving out FC-artwork badges unless we aren't busy and have resources to switch. CA might be more flexible but you will need to check with them.
« Last Edit: February 21, 2014, 10:34:07 AM by SOawesomeness »
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Ellie S.
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Ambigram

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Re: Group Registration Questions: A Hypothetical Situation
« Reply #3 on: February 14, 2014, 04:16:31 PM »

Has anyone ever told you how awesome you are? >.>
Thank you for answering my questions, you've helped me work out some of the kinks in my planning.  I'll definitely contact the registration for Clockwork and see what they can do. 

1. You will have to pay for each already registered member so for Group Registration, the only time you can actually begin the purchase process is if you have at minimum 5 people already registered. For every new person you register AFTER you have already paid the first time, you can individually pay for them.

2. It will go up for those registered people who have not yet paid. This applies to all unpaid accounts.

3. Yes.

4. We look at the individual's convention they clicked BUT pickup location is determined with the group leader. I would suggest that if your friends want CA themed badges, to have the group leader pick the CA pickup location and try to ask the CA registration team to accommodate your request. If you want to ensure that you will be allowed to do this, e-mail registrationATclockworkalchemyDOTcom for extra assurance as I am not able to speak for them. However, they are super nice people and will try accommodate your request if it isn't too crazy. (:

5. SO in regards to #4 and #5 for groups with mixed registrations, we will TRY to have the badges with the expected artwork HOWEVER we cannot guarantee it. With Fanime being less flexible (we will have a longer line than CA and we want the line to move fast for everyone), we will most likely be printing ALL artwork badges with Fanime artwork all badges picked up at Fanime (SJCC) unless you come to pick up your badge at time where it is not busy and we have available staff and resources to do so. Additionally, if on Monday morning you want to switch your artwork from CA/FC and vice versa, let us know. If we have extra and we have time, we will let you trade your badge from FA/CA.

Does this make sense?

tl;dr FC/CA artwork badges: FC will probably just be giving out FC-artwork badges unless we aren't busy and have resources to switch. CA might be more flexible but you will need to check with them.
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sael

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Re: Group Registration Questions: A Hypothetical Situation
« Reply #4 on: February 19, 2014, 05:23:16 PM »

Okay, another hypothetical situation.

I've checked and double checked each individual badge pick-up in my group to make sure that they are all set to Clockwork; thing is, all of the badges are registered for Fanime. Despite having checked with Registration on the pick-up location, I have this weird, nagging feeling that there is a possibility that my group's badges will end up at Fanime instead of Clockwork... If something like this happens am I going have to go to the other location and stand in line again or will I be accommodated for the mix-up? I experienced the 7+ hour wait time at the Fairmont last year which is the exact reason I have set my pick-up to Clockwork.
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echoshadow

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Re: Group Registration Questions: A Hypothetical Situation
« Reply #5 on: February 19, 2014, 08:25:21 PM »

If you set your pick up location at Clockwork then your badges should all be there.
Now one thing you must take in consideration is that you are not going to be the only that has moved their pick up location. Chances are there would be a long wait at Clockwork too.

As for there being a mix up, my guess if you talk to a staffer there would be a good chance they may squeeze you in. I'm pretty sure they might call it in first to double check your badge is in the correct location.
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SOawesomeness

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Re: Group Registration Questions: A Hypothetical Situation
« Reply #6 on: February 21, 2014, 10:33:24 AM »

Okay, another hypothetical situation.

I've checked and double checked each individual badge pick-up in my group to make sure that they are all set to Clockwork; thing is, all of the badges are registered for Fanime. Despite having checked with Registration on the pick-up location, I have this weird, nagging feeling that there is a possibility that my group's badges will end up at Fanime instead of Clockwork... If something like this happens am I going have to go to the other location and stand in line again or will I be accommodated for the mix-up? I experienced the 7+ hour wait time at the Fairmont last year which is the exact reason I have set my pick-up to Clockwork.
If you pick up your badge at Fanime or Clockwork, then you pick it up there. The pick-up location is almost exclusively to know what the #s of people who will be picking up at either location will be so that we get an idea. However, I do say that if you are going to pick up your badges at a location other than the one you picked, to change that option in your account ASAP.

In regards to #5 from the earlier discussion: I have checked with a few other sources and well, if you pick up your badge at CA, then you will get the CA artwork on your badge. If you pick up your badge at Fanime, then you will get Fanime artwork on your badge. If CA runs out of CA badge stock, then they will begin to use Fanime badge stock. So please disregard what I had said before. However, it does run true that if you come on Monday morning and it is not busy, you have a CA badge and we have enough to trade your CA badge to the FC badge, then we will change it for you, but of course that is an IF.
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Kuudere

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Re: Group Registration Questions: A Hypothetical Situation
« Reply #7 on: February 21, 2014, 11:43:29 AM »

In regards to #5 from the earlier discussion: I have checked with a few other sources and well, if you pick up your badge at CA, then you will get the CA artwork on your badge. If you pick up your badge at Fanime, then you will get Fanime artwork on your badge. If CA runs out of CA badge stock, then they will begin to use Fanime badge stock. So please disregard what I had said before. However, it does run true that if you come on Monday morning and it is not busy, you have a CA badge and we have enough to trade your CA badge to the FC badge, then we will change it for you, but of course that is an IF.

This is definitely good information to know, because I know for myself at least, that I'd rather have the Fanime artwork on my badge. It may be a good idea to reflect this information on the page where we select our preference.

A separate question: I noticed that certain words like "badge stock" and "if they run out" cropped up in your response. This seems to imply that a system similar to last year will be used, with names being put on the badge on-site, rather than pre-printed. I understand that there is going to be new tech involved in the process, and that you guys have to be tight-lipped about the situation, but is it possible to know if the badges will be pre-printed before the con, or if it will be similar to last year?
« Last Edit: February 21, 2014, 11:48:52 AM by Kuudere »
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SOawesomeness

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Re: Group Registration Questions: A Hypothetical Situation
« Reply #8 on: February 21, 2014, 08:54:47 PM »

This is definitely good information to know, because I know for myself at least, that I'd rather have the Fanime artwork on my badge. It may be a good idea to reflect this information on the page where we select our preference.

A separate question: I noticed that certain words like "badge stock" and "if they run out" cropped up in your response. This seems to imply that a system similar to last year will be used, with names being put on the badge on-site, rather than pre-printed. I understand that there is going to be new tech involved in the process, and that you guys have to be tight-lipped about the situation, but is it possible to know if the badges will be pre-printed before the con, or if it will be similar to last year?
Actually we're still discussing a lot of this... but what I can say that there will be some similarities. For the most part, many aspects will be different.

.___. I know it's very vague but I'm promising to put up a full "what to expect when you pick up your badge" thread in early May so that it's a little less confusing.
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Ellie S.
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Ambigram

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Re: Group Registration Questions: A Hypothetical Situation
« Reply #9 on: February 27, 2014, 05:04:05 PM »

In regards to #5 from the earlier discussion: I have checked with a few other sources and well, if you pick up your badge at CA, then you will get the CA artwork on your badge. If you pick up your badge at Fanime, then you will get Fanime artwork on your badge. If CA runs out of CA badge stock, then they will begin to use Fanime badge stock. So please disregard what I had said before. However, it does run true that if you come on Monday morning and it is not busy, you have a CA badge and we have enough to trade your CA badge to the FC badge, then we will change it for you, but of course that is an IF.

Thank you for following up with my question number 5.  I tried emailing the Clockwork people but never received a response, so this helps a lot.  I will be sure to alert my Fanime members of a badge switch possibility on the last day of the con.
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Admiral Donuts

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Re: Group Registration Questions: A Hypothetical Situation
« Reply #10 on: February 28, 2014, 10:43:15 AM »

In regards to #5 from the earlier discussion: I have checked with a few other sources and well, if you pick up your badge at CA, then you will get the CA artwork on your badge. If you pick up your badge at Fanime, then you will get Fanime artwork on your badge. If CA runs out of CA badge stock, then they will begin to use Fanime badge stock. So please disregard what I had said before. However, it does run true that if you come on Monday morning and it is not busy, you have a CA badge and we have enough to trade your CA badge to the FC badge, then we will change it for you, but of course that is an IF.

Why do they even bother distinguishing which con you're registering for on the website?

SpiritOfKairi

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Re: Group Registration Questions: A Hypothetical Situation
« Reply #11 on: February 28, 2014, 11:53:58 AM »

In regards to #5 from the earlier discussion: I have checked with a few other sources and well, if you pick up your badge at CA, then you will get the CA artwork on your badge. If you pick up your badge at Fanime, then you will get Fanime artwork on your badge. If CA runs out of CA badge stock, then they will begin to use Fanime badge stock. So please disregard what I had said before. However, it does run true that if you come on Monday morning and it is not busy, you have a CA badge and we have enough to trade your CA badge to the FC badge, then we will change it for you, but of course that is an IF.

Why do they even bother distinguishing which con you're registering for on the website?

I'm fairly certain that's so they know where to leave your badge ready for pick up.  Clockwork people get theirs at the Doubletree, while Fanime attendees get theirs at the CC.  At least that's my guess since that's how they did it last year.
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Admiral Donuts

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Re: Group Registration Questions: A Hypothetical Situation
« Reply #12 on: February 28, 2014, 12:31:06 PM »

In regards to #5 from the earlier discussion: I have checked with a few other sources and well, if you pick up your badge at CA, then you will get the CA artwork on your badge. If you pick up your badge at Fanime, then you will get Fanime artwork on your badge. If CA runs out of CA badge stock, then they will begin to use Fanime badge stock. So please disregard what I had said before. However, it does run true that if you come on Monday morning and it is not busy, you have a CA badge and we have enough to trade your CA badge to the FC badge, then we will change it for you, but of course that is an IF.

Why do they even bother distinguishing which con you're registering for on the website?

I'm fairly certain that's so they know where to leave your badge ready for pick up.  Clockwork people get theirs at the Doubletree, while Fanime attendees get theirs at the CC.  At least that's my guess since that's how they did it last year.

Yes, but they also ask which con you're registering for.

SOawesomeness

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Re: Group Registration Questions: A Hypothetical Situation
« Reply #13 on: March 02, 2014, 07:34:34 PM »

In regards to #5 from the earlier discussion: I have checked with a few other sources and well, if you pick up your badge at CA, then you will get the CA artwork on your badge. If you pick up your badge at Fanime, then you will get Fanime artwork on your badge. If CA runs out of CA badge stock, then they will begin to use Fanime badge stock. So please disregard what I had said before. However, it does run true that if you come on Monday morning and it is not busy, you have a CA badge and we have enough to trade your CA badge to the FC badge, then we will change it for you, but of course that is an IF.

Why do they even bother distinguishing which con you're registering for on the website?

I'm fairly certain that's so they know where to leave your badge ready for pick up.  Clockwork people get theirs at the Doubletree, while Fanime attendees get theirs at the CC.  At least that's my guess since that's how they did it last year.

Yes, but they also ask which con you're registering for.
It's for our logistics, that way we can plan as accurately as possible so we have some sort of idea of how many people to expect to pick up at a certain location, and how many people will actually attend what convention.
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