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FanimeCon: Participate, Join, Create => Panels and Workshops => Topic started by: TokyoKitty on April 29, 2010, 11:20:37 PM

Title: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on April 29, 2010, 11:20:37 PM
~The event is now closed. Keep up with us on Facebook or Twitter for the prelim winners, finals, and next years event~

Hello everyone,

The is the Official Information page for the World Cosplay Summit Preliminaries. If you have any questions at all, please ask them here, or message me with your questions. It's a self-run panel this year that I will be in charge of. It is independent from the cosplay department, and it does not affect the FanimeCon Masquerade in any way.

Please read everything very carefully.

INFORMATION
When: Sunday, May 30th from 1030AM to 3PM (for audition times)
Where: The prelims will be located in the San Jose Convention Center (SJCC) Room F [Second Floor (Exhibit Level) of the SJCC, on the Hilton Side]
Audition Format: Your group will be given a time to audition. If you have a specific time you need for your audition, let us know when you send in your resume [resume info below]. We want all the groups to stay through the auditions to watch and cheer on your peers, but if you cannot stay we need to know in advance. If you would like a friend or small group to watch your performance or help preparing/help with your costume, also let us know in advance. We have limited space in the room.
The winners should be announced between 3 and 3:30PM Sunday, same location.

Official WCS Site: http://www.tv-aichi.co.jp/wcs/e/ (http://www.tv-aichi.co.jp/wcs/e/)

FanimeCon Specific Rules - Preliminary specific rules
1. This audition is open to all FanimeCon 2010 badge holders that fall under the classification of amateur cosplayer. No professionals allowed.
*If you do not have you FanimeCon badge with you upon audition time, you maybe not participate [You don't necessarily need to be wearing it for the audition, but you must have it with you.]
2. The group will consist of two people.
*It is very strongly suggested that both members be in costumes from the same series
*The costumes must be anime, video game, or manga inspired [See WCS rules on costumes below for further info]
*You may enter the preliminaries with costumes from Shueisha series (ie: Bleach, One Piece, Naruto, etc.) but you will not be able to use the same skit and costumes for the finals.
3. The judging will consist of performance and craftsmanship judging [Please see WCS rules below for point breakdown]
* The skit will need to be a maximum of 3 minutes
* It needs to be prerecorded and on CD
4. For your group to be in the event, we require a resume for your group sign up and pick an audition time [one resume per member]
*Specific Times given priority to those who sent in the resumes and request it first.
*The resume needs to include:
Full Legal Name:
Age:
Date of Birth:
Gender:
Home Address:
Contact Phone Number:
Contact E-mail:
US Passport Number:
Costume and series intended for prelims:
History of Costumes and Awards (include the convention):
Send four costume photos of your favorite costumes you've made with descriptions
Send your resume to [email protected]
5. You must abide by FanimeCon's Weapons policy. If you have questions about the weapons policy, please contact [email protected]

WCS 2010 Participation Regulations - Official Event Rules from the WCS site for the Preliminaries and Finals (minor edits)

The World Cosplay Summit constitutes the Cosplay Parade, the Cosplay Championship, and other related promotional activities.

Rules on Participation in the Cosplay Summit

1. Each country will be represented by one team of two cosplayers. The team must be in costumes from the same series.
2. The costumes must be from Japanese anime, manga and video games.
*Doujinshi and unique characters from live action movies based on anime or manga are not permitted. (ie: Dragonball Evolution, etc.)
*When doing a costume from a game, the character must be recognizably Japanese. (ie: not a Disney or Star Wars character even  though the game may be made in Japan).
*In the preliminaries, you may audition with costumes from Shueisha (ie: Bleach, One Piece, Naruto, etc.), but if the team makes it to the finals, the series costumes must be changed.
3. Cosplay costumes are to be hand-made. Pre-/ready-made costumes are not allowed.
*It is permissible for family and friends to help with costumes, but basically it is preferable that costumes are hand-made by the contestants themselves.
4. You must be able to come to Japan for about one week from the end of July to early August for the World Cosplay Summit.
5. You should be aged 18 and over when you come to Japan.
*If you are under 18, you must have the consent of a guardian. Participation is allowed if you have the permission of a guardian and are able to come to Japan on your own.
6. You should cooperate in a positive manner in order to ensure the success of the World Cosplay Summit.
7. When the sponsor (TV Aichi) asks for documents (i.e. passport application, official documentation etc.) related to the World Cosplay Summit, please prepare and submit them as quickly as possible.
8. Media such as TV programs, internet homepages, newspapers, magazines, etc., may use your pictures and images of the preliminary contests prior to the World Cosplay Summit. On these occasions, compensation will not be furnished.
9. All image rights in all media exposure such as news from TV programs and other assorted media involved with the World Cosplay Summit, promotional activities in the print media as well as events and performances, announcements of the Cosplay Summit both prior to the summit and during your stay in Japan, will be attributed to TV Aichi.
10. After the World Cosplay Summit has finished, images/footage of cosplayers, photographs, programs broadcast, internet homepages and DVDs etc., come under the jurisdiction of TV Aichi. Compensation will not be furnished for such images used by the media. (Your signature will be required on an acceptance form regarding this matter.)

Preparation: Rules and Warnings

1. You are required to bring three costumes to Japan: one for the parade, one for the championship, and one for media appearances. [There was an amendment to this. Two is absolute minimum: one for the championship, one for media + parade. I recommend three however]
2. In the Cosplay Championship, please make sure the costumes of the characters in which both of you will appear are from the same Japanese manga or anime or video game
* It is not necessary to coordinate costumes for the parade.
3. Equipment and props for the Cosplay Championship performance are limited to those of a size that 2 representative cosplayers and 1 organizer are able to carry on their own at one time to the venue. Only 3 people are able to prepare the performance backstage.
4. It is not permitted to directly copy original drawings or logos to your equipment or props.
5. You are required to bear the cost of any overweight luggage charges when shipping costumes and other items. It is possible to send them to Japan by air or ship beforehand, but again you are to bear any costs incurred yourselves.
6. Please prepare your own music for your performance. A performance sheet stating what you will perform is to be submitted in advance.
*Please note that the use of the voice(s) of the original voice actor(s) for the music is prohibited.
*Please send your music on a CD.
7. Please send the documents and CD one month prior to the date of the Cosplay Championship.
*Material for submission: performance sheet, original images of the characters, costume construction report and CD.
*Please send these as soon as possible after the preliminary round especially the if date of the preliminary round is close to the Championship.

Other Regulations for the Championship

1. The performance at the Championship can be the same as the performance given in the preliminary round, but if it is the same, your performance should be augmented to a level appropriate for the Championship.
2. Please strictly adhere to the time limit of 3 minutes.
The 3 minutes includes the setting up of any equipment/props on stage up to the end of the performance. If the performance is too long and goes over the 3 minute limit, points will be deducted.
3. Only the 2 representative cosplayers, an organizer, and an interpreter are permitted to enter the backstage area of the Championship.
4. The organizer and WCS staff or any other person is not permitted to help you during your performance on stage (2 members of
the stage staff will help you to set up your equipment/props on stage).
5. It is possible to scatter things onstage during your performance, but staining, marking or damaging the stage in any way is prohibited. Anything that takes time to clean up on stage is also not allowed.
6. It is prohibited to take your performance into the audience area.
7. Using fire is prohibited.
8. The order of performances is decided by a draw after your arrival in Japan.

Judging Criteria for the Championship

Each judge of the cosplay championship can award 10 points for costume, 10 points for performance, and 5 points for faithfulness to the original work, for a maximum total of 25 points.
1. Performance (10 points): level of performance, inventiveness, entertainment.
2. Costume (10 points): design, faithfulness to the original characters costume.
3. Fidelity to Original (5 points): level of faithfulness of the performance towards the original story and characters.

This is the official prize list for the winning contestants!
1st Place: Trip to Japan for the finals + $450
2nd Place: $800
3rd Place: $500
4th Place: $150
5th Place: $150
6th Place: $150
7th Place: $150
8th Place: $150
9th Place: Neko Planet Prize Pack
10th Place: Neko Planet Prize Pack

The World Cosplay Summit approached Kyle of Cosplay.com about prize support and he graciously donated gift certificates for the US prelims. A big thanks to Kyle!

Neko Planet will also be donating the 9th and 10th place prizes. http://www.nekoplanetclothing.com/

There is also an official Facebook page for the US side of the event: http://www.facebook.com/home.php?#!/pages/World-Cosplay-Summit-Preliminaries-United-States/122191194459337 (http://www.facebook.com/home.php?#!/pages/World-Cosplay-Summit-Preliminaries-United-States/122191194459337) and Twitter: https://twitter.com/WCSPrelimsUS (https://twitter.com/WCSPrelimsUS)

If there are any questions regarding interpretation of the rules or decisions on specific cases please contact myself or Ed here on the forum or the Facebook page or email us at [email protected].

Thank you!
Laura
WCS US Organizer
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: hashimoto on April 29, 2010, 11:28:42 PM
Since there isn't any audio hook ups and such, is there going to be any skit performances at all? Or is it strictly craftmanship?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on April 29, 2010, 11:31:48 PM
There will be a skit portion to this as well as craftsmanship. I will handle the audio problem in the room. This, rather than a full event, will be handled more like an audition.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: hashimoto on April 29, 2010, 11:34:59 PM
Quote from: TokyoKitty on April 29, 2010, 11:31:48 PM
There will be a skit portion to this as well as craftsmanship. I will handle the audio problem in the room. This, rather than a full event, will be handled more like an audition.

Should we supply/create audio just in case?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on April 29, 2010, 11:37:55 PM
Yes. You will want to make a CD with your skit. The skits can be no longer than 3 minutes. I will include more info about this when I get the rules posted ^^
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: hashimoto on April 29, 2010, 11:38:48 PM
Alright thank you very much! :)
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: angeljibrille on April 30, 2010, 01:47:33 AM
Thanks for taking care of this :) 

Marisa
Fanime Cosplay Manager
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: Dany on April 30, 2010, 07:08:18 AM
Will there be an audience for those who wish to watch but will not compete?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: slifertheskydragon on April 30, 2010, 04:02:31 PM
What time is your panel? I don't see it on the schedule. (or rather WHAT will it be called.)
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: The-O on April 30, 2010, 06:07:54 PM
Any information or regulations in regards for press? We are registered press with the WCS website.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on April 30, 2010, 07:49:19 PM
Marisa: You are very welcome ^^

Dany: With how the event will be structured this year, I do not believe we will have room for an audience. It is going to be more like an audition. If you know a pair that will be competing and you wish to be there to watch them, I can work something out for you.

slifertheskydragon: The panel will be 1030AM to 3PM respectively. It isn't currently listed in with the other panels. All participants will need to send me a resume prior to the event and fulfill the requirements. More information will be posted after this weekend in regards how to be a part of this ^^ Please check back on Monday if you are interested.

The-O: I will need to get press information for you and let you know.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: tubular on May 03, 2010, 09:42:08 AM
Will the participants be required to stay for the entire duration of the panel (from 10:30-3PM) or will there be designated performance times?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 03, 2010, 10:12:47 AM
You can stay if you would like to through the rest of the performances, but you will have a designated performance time and will only be required to be there for that.

*I should go back to modify this: We want you to stay for the rest of the performances unless you have another panel, meeting, etc you have already said you would be at. Let me know in advance*
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 03, 2010, 10:44:16 AM
Just an FYI to everyone: The rules for the event will be up tonight.

I also created a Facebook page for the US side of the WCS: http://www.facebook.com/home.php?#!/pages/World-Cosplay-Summit-Preliminaries-United-States/122191194459337 (http://www.facebook.com/home.php?#!/pages/World-Cosplay-Summit-Preliminaries-United-States/122191194459337).
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: Edo on May 03, 2010, 12:03:03 PM
Hi all,

I'm Edo, an organizer for the WCS event and looking forward to being at FanimeCon for the preliminary coming up. I hope we can have people watching the stage but it depends on how things work out.

Remy - You can pm me with any questions you have, if you are interested in the event regulations (keep in mind these rules are only for the final, preliminaries have the flexibility to set rules that are applicable to each participating country)  http://www.tv-aichi.co.jp/wcs/2009/e/event/wcs_reg1.php

Thanks to Laura and Marisa!


*edit: repaired truncated sentence
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: Dany on May 03, 2010, 01:36:26 PM
Quote from: Edo on May 03, 2010, 12:03:03 PM
Hi all,

I'm Edo, an organizer for the WCS event and looking forward to being at FanimeCon for the preliminary coming up. I hope we can have people watching the stage but it depends on ho

Looks like you might have been cut off mid-edit. My understanding is that it would depend on the room setup?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 03, 2010, 08:01:23 PM
Quote from: Dany on May 03, 2010, 01:36:26 PM
Quote from: Edo on May 03, 2010, 12:03:03 PM
Hi all,

I'm Edo, an organizer for the WCS event and looking forward to being at FanimeCon for the preliminary coming up. I hope we can have people watching the stage but it depends on ho

Looks like you might have been cut off mid-edit. My understanding is that it would depend on the room setup?

You are correct ^^ We have a smallish room since we asked for the panel space a bit on the late side. We at least want as many of the groups as possible to stay and watch the other performances, but we will have restrictions on how many other can be in the room to watch just because of space reasons.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 03, 2010, 11:47:37 PM
See the top of the page. Official rules are up. Please send in your resumes to audition.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: honnou on May 04, 2010, 12:43:00 AM
how do they want the resume sent , a word file , a PDF ?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 04, 2010, 12:49:21 AM
I would prefer PDF, but word docs, or even note pad files are fine. JPGs on the images.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: honnou on May 04, 2010, 12:52:35 AM
so can i send one email with all the info needed for both members of the group  ?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 04, 2010, 12:53:56 AM
Quote from: honnou on May 04, 2010, 12:52:35 AM
so can i send one email with all the info needed for both members of the group  ?

Absolutely ^^ That's fine.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: honnou on May 04, 2010, 12:56:33 AM
ok cool thank you for the info
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 04, 2010, 01:00:58 AM
Quote from: honnou on May 04, 2010, 12:56:33 AM
ok cool thank you for the info

You're welcome ^^
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: Rette on May 04, 2010, 02:25:26 AM
Do the 4 pictures we send with our resume have to be from anime/video games as well? Or are we just showcasing our costuming abilities? Also, can one of them be the costume we're planning on wearing for the preliminaries?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: polence on May 04, 2010, 10:20:15 AM
Your rules say that professional cosplayers are not allowed. Can you elaborate more on that subject please? What qualifies a person to be an amateur or a professional cosplayer by your standards?

She replied already, for everyone's reference

TokyoKitty: If you have a business/website in which you sell costumes or props you make (or other related cosplay materials) or you are industry (ie cosplay for money for companies). The definition that a number of cons abide by is this: If you make more than $600 dollars a year selling items that are cosplay related, it makes you a professional.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 04, 2010, 11:08:16 AM
Quote from: Rette on May 04, 2010, 02:25:26 AM
Do the 4 pictures we send with our resume have to be from anime/video games as well? Or are we just showcasing our costuming abilities? Also, can one of them be the costume we're planning on wearing for the preliminaries?

The photos will be showcasing you costuming ability. I would prefer they be from costumes that have source material vs. original costumes, but they don't necessarily need to be from anime/video games.

I would love for you to include the costume you will wear for the prelims.

Quote from: polence on May 04, 2010, 10:20:15 AM
Your rules say that professional cosplayers are not allowed. Can you elaborate more on that subject please? What qualifies a person to be an amateur or a professional cosplayer by your standards?

I sent you a response back in you messages ^^ Basically, if you make costumes and costume related items for business/money, and/or cosplay in the industry. The basic rule that some cons abide by is the $600 dollar rule. You make over $600 a year, you are making it a business and are no longer an amateur.

Anyone that has questions about their situation regarding this, please PM me and I will get back to you.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: Michi on May 04, 2010, 11:45:49 AM
How intensive does the "History of Costumes and Awards (include the convention)" have to be? Do you just want costumes that have won awards, or everything? Because some of us are going to be listing around 50 costumes.  :-[
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 04, 2010, 11:49:52 AM
Quote from: Michi on May 04, 2010, 11:45:49 AM
How intensive does the "History of Costumes and Awards (include the convention)" have to be? Do you just want costumes that have won awards, or everything? Because some of us are going to be listing around 50 costumes.  :-[

I know some of you have A LOT. Just go with the costumes you've won with and list the award and convention ^^
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: PsychicPsycho on May 04, 2010, 12:10:25 PM
I have a couple quick questions:

"Cosplay costumes are to be hand-made. Pre-/ready-made costumes are not allowed."
Do alterations count as "hand-made," such as if you have a pair of pants you bought and altered into completely different pants, does that count? Or does it have to be made entirely from scratch?

"It is not permitted to directly copy original drawings or logos to your equipment or props"
Can you elaborate? The wording has me a little confused...

Thank you! ^^
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: Rette on May 04, 2010, 01:48:50 PM
Just seeking clarification...

If our cosplay is NOT from a Shueisha series, can we use it for both the prelims and the championships?

Are costumes from Shueisha series allowed at the championships?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: Edo on May 04, 2010, 04:31:46 PM
Hi Rette, you definitely can use the same performance in the preliminaries and the championship.

It asks somewhere in the rules on the WCS website that if the same performance is used, the performance in the championship should be "improved". This is pretty subjective,  you could go in to the championship with the exact same performance and have a lower chance of winning or augment the performance (could be music, costume, props etc.) and improve your chances in the final.

Shueisha is pretty tight in Japan with their copyright items and its not only WCS that feels the effects of this. With games allowed this year there are many many titles to choose from so your imagination is the limit!

Good Luck!!
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: hashimoto on May 04, 2010, 05:24:57 PM
Quote from: Edo on May 04, 2010, 04:31:46 PM
Shueisha is pretty tight in Japan with their copyright items and its not only WCS that feels the effects of this. With games allowed this year there are many many titles to choose from so your imagination is the limit!

Good Luck!!

Wait wait wait... So video games ARE allowed this year for the Final Competition? Is there any up-to-date current 2010 rules? All I have is the rules from 2009.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: PsychicPsycho on May 04, 2010, 05:50:33 PM
Ah, one more:

"You are required to bring three costumes to Japan: one for the parade, one for the championship, and one for media appearances. [There was an amendment to this. Two is absolute minimum: one for the championship, one for media + parade. I recommend three however]" and "It is not necessary to coordinate costumes for the parade."

If you do end up with only two, is it necessary to coordinate costumes for the media appearances?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: Edo on May 04, 2010, 06:58:52 PM
Quote from: hashimoto on May 04, 2010, 05:24:57 PM

Wait wait wait... So video games ARE allowed this year for the Final Competition? Is there any up-to-date current 2010 rules? All I have is the rules from 2009.

Yes, games originating from Japan are allowed at the championship this year so if you are thinking of a game related performance, by all means enter it in the competition. In the regulations on the WCS homepage the wording on using this is unclear, I notified staff about this on the weekend but as it is the Golden Week holiday in Japan now it will not be changed until tomorrow.

PsychicPsycho - No, you do not need to coordinate costumes for the media appearances. Usually, pairs will match costumes at the parade as well as other functions and I recommend this where possible. There is plenty of media coverage and matching costumes demonstrates attention to detail.
Again, there have been many cases over the past few years where pairs have not matched costumes - the costumes you wear at the parade and other functions have no relation with judging at the championship performance.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 04, 2010, 07:56:40 PM
Points I not sure were answered prior:

PsychicPsycho - If you completely modified a pair of pants into a new pair, that fine. The big concern is people entering the contest with a "found" costume or a costume that they bought and someone else made it.

Having copyrighted material on equipment or props can be a problem for the competition if the WCS doesn't have the rights to use it in the event. For an example: Someone is doing an Evangelion performance and they are using a prop screen in the background with the NERV logo on it.

Rette: Shueisha series costumes are not allowed in the finals. If you pick non-Shueisha costumes for the prelims, you can use it for both then.   
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: tubular on May 04, 2010, 11:13:19 PM
If my passport is expired and needs to be renewed, am I still eligible to compete?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 04, 2010, 11:37:43 PM
Quote from: tubular on May 04, 2010, 11:13:19 PM
If my passport is expired and needs to be renewed, am I still eligible to compete?

Yes, just make sure to get a renewal soon since they can take up to 6 weeks to get back.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: tubular on May 05, 2010, 07:08:54 AM
Quote from: TokyoKitty on May 04, 2010, 11:37:43 PM
Yes, just make sure to get a renewal soon since they can take up to 6 weeks to get back.

Thank you for your help!

One last question - do you know what the approximate size of the "stage" will be? (For that matter, will there be a stage?) Also, do you know if the room will have low ceilings? Will participants be able to use props like flags, staffs, ribbons or other long/tall objects without hitting the ceiling?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 05, 2010, 08:28:15 AM
Quote from: tubular on May 05, 2010, 07:08:54 AM
Quote from: TokyoKitty on May 04, 2010, 11:37:43 PM
Yes, just make sure to get a renewal soon since they can take up to 6 weeks to get back.

Thank you for your help!

One last question - do you know what the approximate size of the "stage" will be? (For that matter, will there be a stage?) Also, do you know if the room will have low ceilings? Will participants be able to use props like flags, banners, ribbons or other long objects without hitting the ceiling?

There is no stage actually in the room. You'll just have a performance floor area. I'll get some information about how high the ceilings are, but I think you'll be fine.  I'll get back to you on that.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: PsychicPsycho on May 05, 2010, 07:56:46 PM
"Send four costume photos of your favorite costumes you've made with descriptions"
Do the costumes have to be fully based on the original outfit of the character, or can they be personal takes on the character? For example, some people genderbend the characters, some people make lolita versions of the characters, etc.

Unfortunately my costume for the skit is still in the works, and thus I don't have a picture of it yet. Doubly unfortunately, it's my best costume to date. Alas, I shall make due, lol

Also, I'm glad I'm not the only one having passport issues, but mine is currently in the process of being renewed (I'm waiting for it in the mail, but it could take a few weeks). I'll definitely have it before Fanime, but I don't know how close I'll be pushing it. Can I give the expired passport's number and change it when I get my new one? Should I make a note in the resume that I won't have it for a couple weeks and then send it in later? Or will I have to wait until I get it to finish my resume and send it? I'm nervous that that would be pushing it a little...
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 05, 2010, 09:38:33 PM
Quote from: PsychicPsycho on May 05, 2010, 07:56:46 PM
"Send four costume photos of your favorite costumes you've made with descriptions"
Do the costumes have to be fully based on the original outfit of the character, or can they be personal takes on the character? For example, some people genderbend the characters, some people make lolita versions of the characters, etc.

Unfortunately my costume for the skit is still in the works, and thus I don't have a picture of it yet. Doubly unfortunately, it's my best costume to date. Alas, I shall make due, lol

Also, I'm glad I'm not the only one having passport issues, but mine is currently in the process of being renewed (I'm waiting for it in the mail, but it could take a few weeks). I'll definitely have it before Fanime, but I don't know how close I'll be pushing it. Can I give the expired passport's number and change it when I get my new one? Should I make a note in the resume that I won't have it for a couple weeks and then send it in later? Or will I have to wait until I get it to finish my resume and send it? I'm nervous that that would be pushing it a little...

Well...just let me know what your intended costume is for the Summit. If you don't have any costumes specifically based on the original character, send your favs that have the modifications, and just send a little blurb about it with the photo descriptions.

Include the old passport number (if it's a renewal it should be the same), and notate that you are in the process of renewal on the resume. If you don't have it for Fanime, it's ok.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: slifertheskydragon on May 06, 2010, 03:45:58 PM
mom says she has to go to the bank to get my passport... is it ok to send the resume in w.o it with that note atm, or should I wait for her to get back to me...?

oh also: you say "one resume per member" but should both members resumes be in the same email? or should they be separate and put like "my partner is __________ @ (email)" or something like that? (I saw both in one email is fine, i'm just not sure which is more convienient)
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 06, 2010, 10:29:49 PM
Note that you have it, and send me the number later when you get it.

You can send me one email with both resumes and all the photos (it makes it easier for me).

Quote from: slifertheskydragon on May 06, 2010, 03:45:58 PM
mom says she has to go to the bank to get my passport... is it ok to send the resume in w.o it with that note atm, or should I wait for her to get back to me...?

oh also: you say "one resume per member" but should both members resumes be in the same email? or should they be separate and put like "my partner is __________ @ (email)" or something like that? (I saw both in one email is fine, i'm just not sure which is more convienient)
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 06, 2010, 11:58:50 PM
Quote from: tubular on May 05, 2010, 07:08:54 AM
Quote from: TokyoKitty on May 04, 2010, 11:37:43 PM
Yes, just make sure to get a renewal soon since they can take up to 6 weeks to get back.

Thank you for your help!

One last question - do you know what the approximate size of the "stage" will be? (For that matter, will there be a stage?) Also, do you know if the room will have low ceilings? Will participants be able to use props like flags, staffs, ribbons or other long/tall objects without hitting the ceiling?

I did get part of an answer for you. The ceilings are 14ft high. I will post the official size of the "stage" area as soon as I get final word from facilities about the room size.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: Edo on May 08, 2010, 12:16:55 AM
Quote from: slifertheskydragon on May 06, 2010, 03:45:58 PM
mom says she has to go to the bank to get my passport... is it ok to send the resume in w.o it with that note atm, or should I wait for her to get back to me...?

Having your passport application in and providing proof of that should be sufficient, the finals in Japan are late July so that will be plenty of time. US citizens do not need a visa:
http://travel.state.gov/travel/cis_pa_tw/cis/cis_1148.html#entry_requirements

Keep in mind also there is no strict age restriction for participation but if you are under 18 you will need consent from a parent. (Check WCS Participation Regulation #5 at the top of the thread)
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 08, 2010, 01:48:30 AM
Just an FYI for everyone: The size of Room F is 37ft by 36ft and has the ceiling dimension of 14 feet. That gives us about 1300 sq. feet. I will figure out how big our staging area is for all of you for your skits after I number crunch a bit ^^
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 10, 2010, 09:15:57 PM
OK...for the performance area size you're looking at a bit more than 1/3 of the room (around 12ft x 32ft). If may alter a bit larger for the width.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: tubular on May 11, 2010, 07:52:49 AM
Is 12ft the depth and 32ft the length or vice versa?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 11, 2010, 10:25:19 AM
Quote from: tubular on May 11, 2010, 07:52:49 AM
Is 12ft the depth and 32ft the length or vice versa?

Depth = 12ft
Length = 32ft

The full length is 36ft, but I'm putting a buffer around the wall. We will probably have a little bit more room to work with, I just want to be on the safe side. Count on this being the size ^^
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 12, 2010, 02:14:58 AM
I have been announcing judges on the FB page one by one for those of you interested. After I make the announcement for all of them, I'll post the full list back to here.

Keep checking back on the forums the next couple of days. I have a wonderful announcement for all of you ^^
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 12, 2010, 08:03:40 PM
First update: Follow us on Twitter! https://twitter.com/WCSPrelimsUS
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 12, 2010, 08:45:22 PM
Judges announced: US - Darryl Hwang, Die, Vince of Darkain Multimedia, Etaru, ThePrincessZelda and Tokyo Kitty
Japan - Yokota-san (TV Aichi), and Edo
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 12, 2010, 09:41:57 PM
This is the official prize list for the winning contestants!
1st Place: Trip to Japan for the finals + $450
2nd Place: $800
3rd Place: $500
4th Place: $150
5th Place: $150
6th Place: $150
7th Place: $150
8th Place: $150
9th Place: Neko Planet Prize Pack
10th Place: Neko Planet Prize Pack

The World Cosplay Summit approached Kyle of Cosplay.com about prize support and he graciously donated gift certificates for the US prelims. A big thanks to Kyle!

Neko Planet will also be donating the 9th and 10th place prizes. http://www.nekoplanetclothing.com/ (http://www.nekoplanetclothing.com/)

Pass on the word and make sure to enter!
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 12, 2010, 10:55:00 PM
Just an FYI: I have been getting this question a lot. The costumes worn do not have to be new costumes made just for the event ^^
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 13, 2010, 08:11:59 PM
About the judges (more info on Facebook): All of the judges have been recommended by various people and sites from around the cosplay community in the last month and all have their own specialties. The judging panel is very diverse to get a look at all aspects of the performance and costumes. We want the very best team competing to go to Japan and represent the United States.

Darryl - long time cosplayer, MC, and Masquerade judge
Etaru - featured cosplayer, detail work, crafts/props
Darkain - cosplay photographer
Die - long time cosplayer, industry apparel designer
TPZ - award-winning cosplayer
TK - long time cosplayer, event coordinator, WCS2005 US Team
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 13, 2010, 10:29:52 PM
I haven't posted this prior: We will be taking resumes for entry in the event until Wednesday, May 26th, 2010 (9PM cut off time) or when I fill all of the entry slots
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: Kiara on May 13, 2010, 10:48:06 PM
Quote from: TokyoKitty on May 13, 2010, 10:29:52 PM
I haven't posted this prior: We will be taking resumes for entry in the event until Wednesday, May 26th, 2010 (9PM cut off time) or when I fill all of the entry slots

How many entry slots are there? And also, What if one of the partners is someone new to cosplay and doesn't really have a resume, but the other has been a cosplayer for several years? Is that not allowed? Or am I correct to assume that both partners need to have prior cosplay experience?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 13, 2010, 10:52:17 PM
Quote from: Kiara on May 13, 2010, 10:48:06 PM
Quote from: TokyoKitty on May 13, 2010, 10:29:52 PM
I haven't posted this prior: We will be taking resumes for entry in the event until Wednesday, May 26th, 2010 (9PM cut off time) or when I fill all of the entry slots

How many entry slots are there? And also, What if one of the partners is someone new to cosplay and doesn't really have a resume, but the other has been a cosplayer for several years? Is that not allowed? Or am I correct to assume that both partners need to have prior cosplay experience?

I have another 13 available slots. If your partner is new to cosplay, then that's ok ^^ They can fill out as much of the info as possible.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: Kiara on May 13, 2010, 11:04:34 PM
Awesome! Then expect an application from my group within the next few days. ^_^ Thank you!
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 13, 2010, 11:05:48 PM
Quote from: Kiara on May 13, 2010, 11:04:34 PM
Awesome! Then expect an application from my group within the next few days. ^_^ Thank you!

You are very welcome ^^
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: hellangel on May 16, 2010, 12:55:16 PM
I have a Taiwan passport but a Green Card for permanent residency on the US. Am I still eligible to enter, or do I have to be a citizen?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 16, 2010, 02:04:45 PM
Quote from: hellangel on May 16, 2010, 12:55:16 PM
I have a Taiwan passport but a Green Card for permanent residency on the US. Am I still eligible to enter, or do I have to be a citizen?

We are allowing Permanent US Residents to enter this year, so you would be eligible to enter. I would just need your passport number and the Perm. Res. ID number.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: Kiara on May 16, 2010, 03:00:27 PM
I know the contest rules say Anime, Manga, and video games, but I'm wondering if it's alright to be Vocaloids? Since they made Project Diva, it's now considered a video game, right?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 16, 2010, 04:03:37 PM
Quote from: Kiara on May 16, 2010, 03:00:27 PM
I know the contest rules say Anime, Manga, and video games, but I'm wondering if it's alright to be Vocaloids? Since they made Project Diva, it's now considered a video game, right?

Hmm... I know the Project Diva game is coming out in July... I have no problem with a Vocaloid group (as long as they aren't just fan made Vocaloids but official characters from Project Diva). I don't know what the final say will be if you made it to the finals in Japan with the Vocaloid characters (I would have to find out), but for the prelims I will allow it.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: Kiara on May 16, 2010, 04:54:53 PM
Well, we would do something different for the Finals if we made it there, but for the prelims, we wanted to do these outfits from the Servant of Evil video: http://www.youtube.com/watch?v=NwnyPIbt1BA&feature=related

Would that be alright? I don't know if those are considered fan designs, because I know the vocaloids have many different outfits depending on the songs they are singing.

Thank you!
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 16, 2010, 08:59:53 PM
Hmmm... Everything I've seen with this particular story series refers to it a doujin since it was created by Aku no-P via blog (at least the story portion)... Vocaloid is a bit tricky to characterize... Let's chat about this to see if we can get this figured out. PM me or email the WCS address.

Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: Kiara on May 16, 2010, 11:15:19 PM
One more question. I'm asking it out of private messaging, because it's relevant to everyone else too. When it asks us to list out "Costumes and awards", does it only want to know about costumes that have won awards, or about all the costumes we've worn, even if they have won us no award?
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 17, 2010, 12:28:26 AM
Quote from: Kiara on May 16, 2010, 11:15:19 PM
One more question. I'm asking it out of private messaging, because it's relevant to everyone else too. When it asks us to list out "Costumes and awards", does it only want to know about costumes that have won awards, or about all the costumes we've worn, even if they have won us no award?

If you have a huge costume list, you don't have to list everything. You can pick and choose. Some groups have just listed award winning costumes, some have listed all of them. I will leave it to your discretion with what you think we should know with your resume.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 18, 2010, 08:12:33 PM
Just to let everyone know: Vocaloid is allowed in the prelims.

I have been getting emails asking if we still have space left in the event. Yes, we do. If you are interested, get your resumes in to me quickly, especially if you need a specific time slot. Most of my spots are later (after 1:30). I have one or two more I can schedule for the morning if need be.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: bubydub on May 21, 2010, 12:41:20 AM
So I've finished my prelim costume and its my best work yet, but it is not photographed yet. Should I photograph it and include it in the resume or is it better to showcase other costumes? How important is the resume compared to the actual skit performance? Are there still slots open? Will the skit carry much weight in the audition? Is it preferred to have an audio CD prepared beforehand with audio/music? Does the cosplayer need to bring in reference images of the costume? Thanks so much in advance!
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 21, 2010, 01:46:38 AM
Quote from: bubydub on May 21, 2010, 12:41:20 AM
So I've finished my prelim costume and its my best work yet, but it is not photographed yet. Should I photograph it and include it in the resume or is it better to showcase other costumes? How important is the resume compared to the actual skit performance? Are there still slots open? Will the skit carry much weight in the audition? Is it preferred to have an audio CD prepared beforehand with audio/music? Does the cosplayer need to bring in reference images of the costume? Thanks so much in advance!

First of all, yes, we still have spaces open ^^

You do not have to photograph your prelim costume and included it unless you want to. You can showcase your other costumes. The resume gives us an idea of your experiences as a cosplayer and a glimpse at your other work. For how you will be judged, please refer to the main post on page one under Judging Criteria for the Championship. The prelims will be following those point guidelines. Most of your points will be between craftsmanship and your performance with some emphasis on the fidelity to the original character for the costume. You do not need to bring in reference material unless there is a specific image of your character you would like us to reference for some of the judging.

You must have your audio/music on CD for your performance. I will send everyone instructions that is auditioning on how to get that to me.

You're welcome ^^ Make sure to get that resume in soon!
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: PsychicPsycho on May 22, 2010, 02:56:01 PM
"It is not permitted to directly copy original drawings or logos to your equipment or props."

"Having copyrighted material on equipment or props can be a problem for the competition if the WCS doesn't have the rights to use it in the event. For an example: Someone is doing an Evangelion performance and they are using a prop screen in the background with the NERV logo on it."

What about the cosplay itself? My cosplay has logos/badges on it, can I still put them on? I'm not quite sure where the line is drawn on the copyright issue ^^;
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 22, 2010, 06:37:30 PM
Quote from: PsychicPsycho on May 22, 2010, 02:56:01 PM
"It is not permitted to directly copy original drawings or logos to your equipment or props."

"Having copyrighted material on equipment or props can be a problem for the competition if the WCS doesn't have the rights to use it in the event. For an example: Someone is doing an Evangelion performance and they are using a prop screen in the background with the NERV logo on it."

What about the cosplay itself? My cosplay has logos/badges on it, can I still put them on? I'm not quite sure where the line is drawn on the copyright issue ^^;

For the prelims, don't worry about it. We can cross that bridge if we need to in the future ^^
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 25, 2010, 08:49:09 PM
We still have a few afternoon spots left ^^ Cut off is tomorrow
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 26, 2010, 10:42:32 PM
Admission to compete in the event is now closed. Please keep up with us on Facebook or Twitter for WCS news.
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on May 31, 2010, 11:18:27 PM
I want to thank everyone that participated in the event!

Our new US Team for 2010 is Kathryn Griffin and Krystal Stoner!

Coverage will be posted to the Facebook and Twitter page as well as the official WCS pages. Keep up with us, look out for upcoming coverage for the finals and the event next year!
Title: Re: ~World Cosplay Summit Preliminaries - Official Panel Information Page~
Post by: TokyoKitty on August 14, 2010, 03:50:48 PM
:D I'm already getting questions about next year which is exciting. If you have questions about the WCS 2011 Prelims, please email me at [email protected]. You can also watch our Twitter, and Facebook pages (soon to be an LJ group as well). The links are in the first post. Make sure to start getting ready early!

Here is the US Entry for the 2010 Finals: http://www.youtube.com/watch?v=p-yZPsmvzFs