FanimeCon 2018 Forums

FanimeCon: Participate, Join, Create => Cosplay! Construction, Tips, Gatherings, Advice => Topic started by: Imperial on March 15, 2016, 04:59:20 PM

Title: Make Your Gathering Official Form
Post by: Imperial on March 15, 2016, 04:59:20 PM
Hello Everyone, This is the form to make your cosplay gathering official seen, thus getting advertised by my department and at con itself! Now, I believe the form is pretty explanitory if you have everything together before filling this out.

What you need:

Your Forum post, as formated to instructions posted here : http://forums.fanime.com/index.php/topic,20387.0.html

Ideal times for your gathering, and/or previous times of your gatherings

Contact information outside of the forums. Do note that only I will have this information, and the only time I will be contacting you would either most likely be May 14th as I could not get any of your preferances posted, and wanted to just do a simple call to achieve something in 5 minutes rather than what could take 25-45 minutes in emails/texts. Or As an email to you telling you what slot you got for your gathering, giving you permission to change the spots as instructed earlier.

And the links to where you have it already posted on the internet.

Now that you have read what is needed from you for me to get to your gathering into my system of organizing the gatherings, The link to the form is https://apps.fanime.com/2018/gatheringapp/

Good luck in getting your gathering into your spot, as it will be prioritized with history as an organizer here, followed by history at the spot requested.

If any questions arise, do not be afraid to post here on it, and I will answer it as promptly as I can.
Title: Re: Make Your Gathering Official Form
Post by: Imperial on March 15, 2016, 05:02:58 PM
Where it asks for what place you want to hold your gathering, I am keeping the code spots the same if you remember them Vets, otherwise, this post here will be continuously updated as with pictures to the code name for the place.

G1 = Gatherings Table = 1st floor Convention Center Lobby Area at the foot of the stairs
G2 = Tiered Platform (1st floor lobby by East stairs)
G3 = Downstairs Tiered Platform (on the lower floor, the wooden steps close to video)
G4 = Marriott Side
G5 = “The Art Spot” (front of the convention center under large art piece)
G6 = "Fallout Zone” outside alcove in front of Convention Center
G7 =  "The SLAB" (outside the Hilton Hotel Bar)
G8 a-c = Tree Area (tree area @ foot of stairs by "The Slab")
G9 =   Off Site (Check Gatherings Table on 1st floor to find out off site location info)
Title: Re: Make Your Gathering Official Form
Post by: airyu on March 27, 2016, 09:33:02 PM
Is there a deadline to fill out the form? Apologies if I missed it!
Would it be better to fill out the form ASAP, guessing headcount based on past gatherings, or should I wait to get a more accurate headcount?

Thank you~
Title: Re: Make Your Gathering Official Form
Post by: Imperial on March 28, 2016, 01:18:16 PM
Is there a deadline to fill out the form? Apologies if I missed it!
Would it be better to fill out the form ASAP, guessing headcount based on past gatherings, or should I wait to get a more accurate headcount?

Thank you~

Deadline for filling out the form is May 14th, but may close sooner due to lack of space to offer. Stay tuned to announcements on this forum.

And as for headcount, a guestimate of previous gatherings is relatively fine for the form, but try to be spot on for this one on the forums please.

That good?  ;D
Title: Re: Make Your Gathering Official Form
Post by: souseiseki on April 14, 2016, 10:49:31 PM
i hope i make the deadline!! i am sorry for being so late!

I will also be making a Facebook Event page for this, i will make the time, day and location TBA until i am notified.

Wonderland 2016 Gathering Submission!

Day: Sunday(requested)
Time: 10:30am(requested)
MP: G4~ The Hub or Riser Stage(requested)

This includes:

Alice in Wonderland (Movie, Cartoon, Book)
Heart No Kuni No Alice
Pandora Hearts(?)
Miyuki-chan in Wonderland
Looking Glass Wars
 And feel free to add more.

People:

People:

Alice's:
White Rabbit's:
Mad Hatter's:
Marsh Hare's:
Queen's:
Cheshire cat:
Castle workers: 
Others:

Disclaimer: If you don't like pictures, then please step aside. Don't mess with other people or ruin their fun! There WILL be tons of pictures
Title: Re: Make Your Gathering Official Form
Post by: belovedcosplay on April 19, 2016, 06:47:32 PM
I'm sorry if this is not the right place to ask this question, or if I am not looking in the right place - but where can I see some picture examples of the gathering locations? I tried to dig through google, but I'm not sure I have the right info.
Title: Re: Make Your Gathering Official Form
Post by: powerofunity on May 01, 2016, 08:58:25 AM
I'm sorry if this is not the right place to ask this question, or if I am not looking in the right place - but where can I see some picture examples of the gathering locations? I tried to dig through google, but I'm not sure I have the right info.
Your best bet is probably to look at cosplay gathering photos from last year and try to match them up with the gathering locations. It's a bit tedious to track down all the info, and if there are a lot of cosplayers, you might not get a good look at the locations, but I don't think there's a database of the gathering locations at this moment. (Although that would be great to have for next year! I know I was really confused looking for the locations my first time at Fanime.)
Title: Re: Make Your Gathering Official Form
Post by: Imperial on May 01, 2016, 07:21:55 PM
I am getting the photos of the gathering places up up, I just got a lot on my plate right now.
Title: Re: Make Your Gathering Official Form
Post by: KyuTeaPieCosplay on May 02, 2016, 03:11:13 PM
If we want to change our gathering's location, would it be best to fill out the form again, or should I just message you? I'd like to move Jojo's Bizarre Adventure Day 3 from G2 to G9, since it seems there will be a much bigger crowd than anticipated.
Title: Re: Make Your Gathering Official Form
Post by: Sora on May 06, 2016, 08:01:16 PM
Hetalia G-2 or G3. Sunday, either at 2-3 or 3-4.
Title: Re: Make Your Gathering Official Form
Post by: Maweeahh on January 29, 2017, 11:08:03 PM
When will the 2017 form be available?
Title: Re: Make Your Gathering Official Form
Post by: Imperial on January 30, 2017, 01:19:53 PM
When will the 2017 form be available?

I am waiting on IT to finish up changes, I hope to give a timeline by 2-11
Title: Re: Make Your Gathering Official Form
Post by: G-Force on March 29, 2017, 05:11:44 PM
I tried clicking the link for the forum and getting an error on the webpage.
Title: Re: Make Your Gathering Official Form
Post by: Imperial on March 29, 2017, 07:51:27 PM
I fixed the link problem!
Title: Re: Make Your Gathering Official Form
Post by: Kite on March 29, 2017, 10:53:22 PM
I'm not sure if my form was properly submitted for the Monty Oum gathering.

 Should I re-submit?
Title: Re: Make Your Gathering Official Form
Post by: Xia on April 08, 2017, 12:43:25 AM
I'm not sure if my form was properly submitted for the Monty Oum gathering.

 Should I re-submit?

I also have the same question/concern for my CLAMP Gathering form. If I need to resubmit, no problem, but I'd like to know first.
Title: Re: Make Your Gathering Official Form
Post by: ButterflyXing on April 09, 2017, 07:10:57 PM
I'm not sure if my form was properly submitted for the Monty Oum gathering.

 Should I re-submit?

I also have the same question/concern for my CLAMP Gathering form. If I need to resubmit, no problem, but I'd like to know first.

The same question goes for the Haikyuu gathering (im a co-host with Seismogenic)
Title: Re: Make Your Gathering Official Form
Post by: snowmisao on April 12, 2017, 12:29:10 PM
I have the same question too. I am the host for the Re:Zero Gathering. The website was kind of weird saying it did not go through when submitting my application, but I have received an email saying that my gathering has been added to the database. So not sure if I need to resubmit or not.
Title: Re: Make Your Gathering Official Form
Post by: thatonepuppetpal on April 17, 2017, 10:34:24 PM
I'm just curious of the status of my gathering form. I submitted it 2 weeks ago and it's for this year's Marvel gathering. Should I resubmit another application?
Title: Re: Make Your Gathering Official Form
Post by: powerofunity on April 22, 2017, 02:55:24 PM
Should we resubmit our application if we didn't make it onto the list of gatherings released on 4/21? https://www.facebook.com/notes/fanimecon-cosplay-gatherings/421-gatherings-list/1726093174074328/ I received confirmation of my submission on 4/14, but it doesn't seem to have gone through. e_e;
Title: Re: Make Your Gathering Official Form
Post by: keitoghostie on April 25, 2017, 12:46:32 PM
Is G4 still available as a gathering spot? I'm not seeing it on the form.
Title: Re: Make Your Gathering Official Form
Post by: InsaneDavid on April 25, 2017, 06:12:07 PM
Is G4 still available as a gathering spot? I'm not seeing it on the form.

No, The Hub (Gatherings G4) is not available this year.
Title: Re: Make Your Gathering Official Form
Post by: Imperial on April 27, 2017, 12:58:14 PM
Is G4 still available as a gathering spot? I'm not seeing it on the form.

No, The Hub (Gatherings G4) is not available this year.

Correct, Hub is now being used for Registration. Kinda sad, and I will be editing my mistakes.
Title: Re: Make Your Gathering Official Form
Post by: keitoghostie on April 27, 2017, 03:47:14 PM
Is G4 still available as a gathering spot? I'm not seeing it on the form.

No, The Hub (Gatherings G4) is not available this year.

Correct, Hub is now being used for Registration. Kinda sad, and I will be editing my mistakes.
Thank you both!
Title: Re: Make Your Gathering Official Form
Post by: omega_drug on April 27, 2017, 09:41:44 PM
Just saw the updated 4/21 gathering list on facebook. I submitted for a Metal Gear gathering on 4/15, but I noticed it wasn't on the list. Just wanted to get a follow up on this since the deadline is approaching. Thanks in advance.
Title: Re: Make Your Gathering Official Form
Post by: G-Force on May 01, 2017, 10:28:26 PM
I submitted my form a while back and heard now update (pro wrestling gathering), did I submit missing information or is it just taking a bit longer to process? Let me know if there's anything to fix.
Title: Re: Make Your Gathering Official Form
Post by: (GG)Nami_Misaki on October 28, 2017, 11:03:59 PM
Now that you have read what is needed from you for me to get to your gathering into my system of organizing the gatherings, The link to the form is http://apps.fanime.com/2017/gatheringapp/

Hey Imperial! I've already posted my gathering on the site with the form format you provided. (Hosting the Tokyo Ghoul Gathering)
But since the link isn't working to the gathering app (I assume the new form hasn't been created yet for 2018), is there an expected date for when it opens up so we'll be able to submit the form?
Title: Re: Make Your Gathering Official Form
Post by: Imperial on January 18, 2018, 10:52:27 AM
Where it asks for what place you want to hold your gathering, I am keeping the code spots the same if you remember them Vets, otherwise, this post here will be continuously updated as with pictures to the code name for the place.

G1 = Gatherings Table = 1st floor Convention Center Lobby Area at the foot of the stairs
G2 = Tiered Platform (1st floor lobby by East stairs)
G3 = Downstairs Tiered Platform (on the lower floor, the wooden steps close to video)
G4 = Marriott Side
G5 = “The Art Spot” (front of the convention center under large art piece)
G6 = "Fallout Zone” outside alcove in front of Convention Center
G7 =  "The SLAB" (outside the Hilton Hotel Bar)
G8 a-c = Tree Area (tree area @ foot of stairs by "The Slab")
G9 =   Off Site (Check Gatherings Table on 1st floor to find out off site location info)
Title: Re: Make Your Gathering Official Form
Post by: (GG)Nami_Misaki on January 30, 2018, 09:41:00 PM
If any questions arise, do not be afraid to post here on it, and I will answer it as promptly as I can.

Any news or updates for the official form and when it'll be open to submit our gatherings from the app?
Title: Re: Make Your Gathering Official Form
Post by: Imperial on February 02, 2018, 09:13:59 PM
If any questions arise, do not be afraid to post here on it, and I will answer it as promptly as I can.

Any news or updates for the official form and when it'll be open to submit our gatherings from the app?

well, I do get to see the person who is working on said form on the 10th, so you could say an announcement of an announcement is the tenth of this month.
Title: Re: Make Your Gathering Official Form
Post by: (GG)Nami_Misaki on February 05, 2018, 11:04:28 PM
well, I do get to see the person who is working on said form on the 10th, so you could say an announcement of an announcement is the tenth of this month.

Ah, alright! Just another question though, do we all really need to wait till May 14th to get a confirmation on our gatherings slots as well receiving for the day, times, locations?
I feel as if this isn't enough time for cosplayers who would like to attend the gatherings to know if they would want to attend or not since it's only about 10 days before the con. Some cosplayers plan ahead of time so they'll need to know the exact day and such as soon as possible in order to see if they are able to make it. I've had others who came asking about my gathering and they were wondering about the same thing.
Title: Re: Make Your Gathering Official Form
Post by: InsaneDavid on February 06, 2018, 08:10:56 AM
well, I do get to see the person who is working on said form on the 10th, so you could say an announcement of an announcement is the tenth of this month.

Ah, alright! Just another question though, do we all really need to wait till May 14th to get a confirmation on our gatherings slots as well receiving for the day, times, locations?
I feel as if this isn't enough time for cosplayers who would like to attend the gatherings to know if they would want to attend or not since it's only about 10 days before the con. Some cosplayers plan ahead of time so they'll need to know the exact day and such as soon as possible in order to see if they are able to make it. I've had others who came asking about my gathering and they were wondering about the same thing.

If I remember correctly, the May 14th date was for 2017 and was a last minute catch-all contingency for hosts that were unable to have their requested gathering times / locations fulfilled.  It was so an alternate time / location could get worked out before the gatherings list went to print for convention materials, basically the last stop before the final list was set in stone - or cardboard.  Again, that's what I recall from last year - I'm not convention staff or anything.  The gathering list came out well in advance of that date, it was just the last date for changes.
Title: Re: Make Your Gathering Official Form
Post by: Imperial on February 06, 2018, 10:39:56 AM
well, I do get to see the person who is working on said form on the 10th, so you could say an announcement of an announcement is the tenth of this month.

Ah, alright! Just another question though, do we all really need to wait till May 14th to get a confirmation on our gatherings slots as well receiving for the day, times, locations?
I feel as if this isn't enough time for cosplayers who would like to attend the gatherings to know if they would want to attend or not since it's only about 10 days before the con. Some cosplayers plan ahead of time so they'll need to know the exact day and such as soon as possible in order to see if they are able to make it. I've had others who came asking about my gathering and they were wondering about the same thing.

If I remember correctly, the May 14th date was for 2017 and was a last minute catch-all contingency for hosts that were unable to have their requested gathering times / locations fulfilled.  It was so an alternate time / location could get worked out before the gatherings list went to print for convention materials, basically the last stop before the final list was set in stone - or cardboard.  Again, that's what I recall from last year - I'm not convention staff or anything.  The gathering list came out well in advance of that date, it was just the last date for changes.

exactly, the 14th was a catch all. I will adjust that date as soon as I have certainty on items. normally I will try to give you a certain spot within reasonable turnaround of the submission sent in.
Title: Re: Make Your Gathering Official Form
Post by: olingamer on March 13, 2018, 04:12:21 PM
Hello. I’m wondering if I can resubmit my form if I made a mistake on my form. When I said 20 people I didn’t realize so many people would want to come so now I’d say the people coming is around 50-60. Also is it possible to have two gatherings for the same series on different days? I'm trying to have a fate series gathering on Saturday (which I forgot to say is the only day it would work considering my plans for that weekend)and someone else made a different post with another fate series gathering for Friday.
Title: Re: Make Your Gathering Official Form
Post by: merlin on March 13, 2018, 06:31:40 PM
Regarding the fate gatherings, if we cannot make 2 of the same, can we make the saturday one a fate gathering and the friday one a type moon universe gathering?
Title: Re: Make Your Gathering Official Form
Post by: olingamer on March 14, 2018, 09:11:47 AM
I'm cool with that. How about you moderator?
Title: Re: Make Your Gathering Official Form
Post by: Imperial on March 17, 2018, 02:05:33 PM
okay, noted. will adapt.
Title: Re: Make Your Gathering Official Form
Post by: merlin on April 16, 2018, 03:49:27 AM
Issue resolved