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42
Live Programming and Events / AA Table Agreement Now Available
« on: April 29, 2014, 03:16:08 PM »
The Table Agreement is now live on the FanimeCon 2014 Artist Alley registration site. When signing the Table Agreement please make sure that you do your work in Adobe, or another PDF viewer so that your file sizes aren't astronomically large, like 20MB from doing it in Photoshop. If your file is too large it will not upload and you will get an unknown error message.

Each artist and helper on the account will need to sign and initial their own copy of the Table Agreement. Please do not have multiple signatures on a single upload. Each artist and helper has their own upload section, but the Primary artist on the account will need to upload the files.

If you cannot get the digital signature to work, simply print the form out and sign it by hand and upload a scanned PDF of the form.

BE SURE to initial all three pages, not just the first two.

You should be able to go through and complete the process up to submitting your Seller's Permit information.

Please remember that if you are from outside the United States, you will need to being a signed copy of the Table Agreement to Artist Alley during check-in!

If you have any questions or issues, please let us know.


-Artist Alley staff

43
Thank you to all those who applied for FanimeCon 2014's Artist Alley.

Artists were reviewed by the 5 member jury of multi-year veteran staff members, including professional artists and crafting enthusiasts, in order to minimize the potential effect of any personal bias. Applications were reviewed based purely on their submitted samples. We primarily looked at the works to ensure rule compliance and evaluate at a minimum bar of overall skill and quality of the works submitted. With almost 500 applications and roughly half that many tables available, that minimum bar was set very high due to the overall amazing quality of all the applications received. We did not do any 'load balancing' based on art type or medium. The identity of the artist was not a factor in the review process, nor was their activity on any social media sites.

The only thing that we were really looking for is what would be offered at a table in Artist Alley if approved. That is the purpose of samples - to show the work, style, and quality of what would be at their table in the Alley. We weren't looking for any particular thing as we wanted an overall representation of the works that would be brought to the convention. The shift in the process this year should allow us to give the best experience possible to all those in the room - fans and artists alike.

FanimeCon is staffed by volunteers, and so we all do this because we love it. This was a very difficult and labor intensive task for us. A number of great applications weren't approved simply because there are not enough tables for everyone that wants one. Rejection is never easy to take, or give out, and we understand that. We hope that it is understood that it's less about what a certain application may have been lacking and much more about those that were approved having amazing sample submissions. At this time we don't feel it is appropriate to be discussing any specifics regarding why a particular account was or was not selected. As such we will not be releasing scores publicly or privately for this year's review process.

Each type of art and artist is different. We not only recognize that, but we celebrate it!  Artist Alley is always evolving. That's part of what makes it such a vibrant and wonderful part of FanimeCon to me. Each year there are new and different things to see in the Alley be they from convention veterans or those running a table for their first year.

For those curious about sharing tables, we can merge an existing 'not-selected' account into an approved account, but that means they need to have already submitted an application while the window was open and needs to be requested by the primary artist on the approved account. The artist on the approved account would send us an email letting us know of their request, along with the account number for the artist they would like to have merged into their account for Artist Alley staff to review. If approved, AA staff will then contact the artist not selected and verify they wish to be merged before doing so. If the merge request is not approved, AA staff will reply to the approved artist and let them know that.

We hope that you'll all come and join us for FanimeCon 2014 and that you'll apply again in the future. We're always looking for ways to improve the Alley and the experience for artists, fans, and staff alike and we welcome suggestions and constructive comments sent to artistalley@fanime.com. Please understand that we're very busy with getting everything ready for this year's convention, so any responses might take a while.


-Jonathan Crawford,
FanimeCon 2014
Artist Alley Head

44
Live Programming and Events / Info about sharing AA tables
« on: April 08, 2014, 11:13:33 AM »
The rule is that only people who have applications in the system (ie those not selected) may be merged into an approved table's account - if AA staff approves it. Table sharing is allowed, but it's not a means to get someone into the Alley if they missed the application window.

It would work like this. Artist 1 gives AA staff the account number of Artist 2 that they want to have merged. We review the other artist's work and if approved, contact Artist 2 and ask if they are wanting to merge and then do so with their go-ahead. If they don't pass the review, we tell Artist 1 that their request was not approved.

45
Live Programming and Events / AA Table Sharing Thread
« on: April 07, 2014, 03:25:14 PM »
Please post all requests and offers for sharing here.

Please also take a look at this thread: http://forums.fanime.com/index.php/topic,19206

Thanks!
Eric

46
General Convention Discussion / Fanime Con 2014 Website
« on: March 25, 2014, 12:11:47 AM »
Hello all,

Your friendly familiar Fanime forum mod here. I wanted to address all the frustrations you have all expressed in the website thread:
http://forums.fanime.com/index.php/topic,19020.0.html

I first off want to apologize for our perceived silence on this issue. We do hear your concerns and see your posts, but do not really have answers for you other than those posted. I want to apologize for not keeping you updated on this issue. We should have posted periodic updates, but did not. We were under the impression that the website would be up in a matter of days, but issues have repeatedly popped up that delayed the launch. In fact, MPLe was intending to post a reply tonight, but his other duties were so overwhelming that he was unable to reply. As we speak, MPLe is checking on the progress of our web developers to resolve the issues that prevent us from launching.

Now to the meat of your concerns: Con is still happening. Guests are being booked, events planned, and the wheels of the convention are turning. As I stated, the website launch has been delayed due to technical issues, but we do have much content to post on there when it comes up. There has been lots of planning that has been happening despite the delay of the website launch. We look forward to bringing the website up so that you all can see the fruits of our hard work up till this point. We also look forward to expanding on what we post beyond what we post when the website launches, as we are working hard to bring more and more content to you.

In the mean time, please keep on checking the splash page, the forums, facebook and twitter for more updates. You will find that many things are up and running despite the webpage not being up. These have rolled out this year much in line with when they came up last year. Please keep an eye out for those things.

I will do my best to answer any questions you have.

Thanks,
Your friendly familiar Fanime forum mod,
Eric Wu

47
Starting noon on Wednesday, March 26th, Fanime will be accepting applications for Artist Alley.

The deadline for completing submissions will be noon on March 28th.

There will be a link posted on the Artist Alley Info page of Fanime.com that will lead to the application site.

Thank you all for your patience and understanding as we go through this process.

We look forward to having another great year in the Alley!

48
Live Programming and Events / Additional AA information
« on: March 18, 2014, 03:46:55 PM »
Here is some additional information:

Memberships:
The membership to attend Fanime is separate from the table purchase. You must be a registered member to receive a table. We're trying to make them combined in the future, but we're not there yet.

The room:
This year we will have about 275 tables. Last year we had 348 tables for artists. That's roughly 80% the capacity of last year. Each artist will be limited to one table. Half tables are NOT available however, two artists may share a table.

Your image submission and portfolio:
We are looking for images from your portfolio. Artists should have a portfolio, if not, this is a great opportunity to build one. We are looking for 3-5 images.This is not just one item in each photo, but you may put multiple items in each photo or one photo with all the items you want to submit for review. Anything is fine as long as we can make out the items (don't go an cram 300 things in a medium sized photo....).

We may request a link to your portfolio, if we need to delve deeper into your art.

The Jury:
We want to let you know we did not pick a jury selection willy nilly, but have put much thought into it. It was based on the reduced number of tables in the room and on general trends in the room.
 
The identity of the artists will not have any bearing on the evaluation.  We will have more than one or two judges looking at the work, roughly 3-5. This is so that we have a diverse group evaluate the submissions. We will primarily be looking at the works to ensure rule compliance and evaluate at a minimum bar. This is because of the lower number of tables and the high demand for table, that minimum bar may raise and lower depending on the number of submissions. We will not be doing a 'load balancing' based on art type or medium.

The image submissions must be online already. We are only accepting links in the application. We have run into substantial issues with emailed submissions. Email would be accepted but it would definitely have a negative impact on your evaluation.

The artists will be evaluated on a table-by-table basis and artists sharing a table will be evaluated together.  If one of the two artists has an issue we will let both know. If someone applies as a pair, we tell them both and they can decide to either not sell the items, drop themselves from the pairing, or the entire pair withdraws.

We are considering making the submission period 48 hours instead of a week. We are considering doing first come first serve instead of a jury system. Please stay tuned.

Temporary Sellers Permit:
Artists must have temporary sellers permits before being assigned a table. We suggest getting one now if you plan on applying. We will confirm all permit numbers before con without exception. Without a valid permit prior to the convention, you will not be able to sell.

Panelists:
If you applied as a panelist, will be much the same as last year. We will bypass membership check step if you are a verified panelist.


I will continue to check this page and the forums for additional questions.

49
Live Programming and Events / -- Artist Alley Announcement --
« on: March 15, 2014, 09:24:55 AM »
Artist Alley is leveling up for Fanime 2014!

* Artist Alley will be in the Grand Ballroom located on the second floor of the main concourse of the San Jose Convention Center.

* All Temporary Seller’s Permits will need to have the SJCC’s address - 150 W San Carlos St, San Jose, CA 95113.

* All applicants will need to be over 18 years of age at the start of the convention, and have their own Seller’s Permit or something proving they work for the company listed.

* There will be no table sales during the convention itself.

* There will be a new table agreement posted once it gets all the required approvals.

* While many things are changing from last year to this year, fear not the cost of a table.  Tables will remain the same price as they were last year.

* Along with the above changes, we are modifying the application process to one that we believe will be fairer to all prospective applicants.  We are moving away from a “First Come, First Serve” process and moving to a panel review system.  We plan to have an application page on the Fanime website which shall remain open for a period of one (1) week.  This is to ensure that everyone who is interested in obtaining a table will have a chance to apply.  Applications will require between three (3) to five (5) sample submissions, with a link to a portfolio of items you plan on offering during FanimeCon being highly recommended.

Our review panel will be comprised of impartial staff members and they will review your applications based on quality and subject matter.  While the primary purpose of this review will be to ensure that the FanimeCon Artist Alley rules and guidelines are followed, it will also enable us to give all applicants a fair chance at obtaining a table.

Responses shall be reserved until all submissions have been reviewed and all applicants shall receive a response on the status of their application.  If an applicant withdraws their application, or does not complete the registration process by the deadline (to be announced at a later time), then their table will be forfeit and offered, via lottery system, to an otherwise approved applicant who was not accepted during the original determination.  Once all the space in Artist Alley has been filled, a notice will be posted on the website.

52
Registration / MOVED: When is SWAP Meet reg?
« on: February 13, 2014, 12:10:12 AM »

53
Hotel and Facilities / Fanime 2014 Roommate thread
« on: January 16, 2014, 07:55:12 PM »
Welcome to 2014 version for this thread. More descriptive and more professional looking post. Do you need roommates? Or do you need a room? This is the place to post up your wanted ads.

Hotels:
+ Hilton (adjacent to convention, has mini fridges)
+ Marriott (adjacent to convention, most of the video rooms are at)
+ Hyatt (a block away, close to Civic Center)
+ Sainte Claire (across from Marriott)
+ Fairmont (across the street from Saint Claire, near restaurants like Johnny Rockets and others)
+ Ramada (free parking and breakfast, but have to walk a bit)
+ Holiday Inn (3 miles from the convention center, on the free shuttle route, free interwebs and free parking)
+ Radisson (3 miles from the convention center, on the free shuttle route, free interwebs and free parking)
+ Double Tree (site of Clockwork Alchemy, 4 miles from the convention center, on the free shuttle route, free interwebs)

What you need to know:
+ Please be respectful to your roommates along with everyone else on the same floor.
+ Please do not try to crowd beyond the maximum occupancy of the hotel since it is a fire hazard.
[If you have any other suggestion, please voice it out.]

Roommates Wanted: (only main leader can post it)
+ Introduction: Introduce yourself. Do you have Facebook or Myspace? Feel free to post it up.
+ Hotel Information: where are you staying at and how long you're staying in.
+ Costs: how much for each person, how to pay, etc...
+ Requirements: what are you looking for, your set rules, etc...
+ Contact: how to get in touch. Please keep all your PMs and/or emails until the day they're check-in.
+ Miscellaneous: anything else you like to add.

Need a room:
+ Introduction: (same as above)
+ Hotel Information: where and how long you're willing to stay
+ Requirements: any restrictions or requests you like to make.
+ Contact: (same as above)
+ Miscellaneous: (same as above)

Once transactions are done, please post in bold and underline words that it is fulfilled. As stated above, don't forget to keep all your PMs and emails of your exchanges.


Thank you.

(adapted from 2011 page)

54
Staff & Volunteers / FanimeCon Departments Recruiting for 2014!
« on: October 19, 2013, 10:49:43 AM »
Applications for staff are available here!

55
Serious Business / MOVED: Ripped off by an Artist Alley vendor
« on: August 02, 2013, 06:21:59 PM »
This topic is being addressed by staff and has been moved to Live Programming and Events.

http://forums.fanime.com/index.php?topic=18732.0

57
https://docs.google.com/forms/d/1WUsyOJkzz0qwypoNR5waear2tF119V60FExdi0G44Ig/viewform

A feedback thread may be found here, but posted feedback will not effectively reach staff if you do not use the above form.
http://forums.fanime.com/index.php/topic,18540.0.html

58
https://docs.google.com/forms/d/1WUsyOJkzz0qwypoNR5waear2tF119V60FExdi0G44Ig/viewform

A feedback thread may be found here, but posted feedback will not effectively reach staff if you do not use the above form.
http://forums.fanime.com/index.php/topic,18540.0.html

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