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SWAP MEET 2018 OFFICIAL INFORMATION THREAD (REGISTRATION CLOSES 5/21/18)

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Zelyhon:
Hello all!  This is Ben, your head of Swap Meet again for this year.  As in previous years, I will have this thread to answer questions and post copies of the rules and all that good stuff.  Here's the basic information regarding Swap Meet for everyone!

-Swap Meet Registration IS NOW OPEN!  Please go to https://apps.fanime.com/2018/swapmeet/ to sign up!

-Swap Meet Registration will cost $40 per space per day.

-Swap Meet spaces will be a 14' by 6' space of floor.  While chairs may be used for sitting, you may not use tables, racks, displays, or other furniture like that for your merchandise.

-Swap Meet 2018 will once again be held in SOUTH HALL, the big tent-like building behind the convention center.  Go out the East side of the convention center (the Marriott side) and take a right.  It’s very hard to miss.

-Swap Meet 2018 will be held on Thursday, May 24 from 7:30 p.m. to 12:00 a.m. and on Friday, May 25 from 8:00 p.m.to 1:00 a.m. (times potentially subject to some modification)

-Check-in for Sellers will begin about an hour and a half to two hours before doors open to the public.

-As we are in South Hall again this year, that means we must once again say that amplified sound will not be allowed in Swap Meet.  This is the trade-off we have to make for a larger area.  I know some people don’t necessarily like the lack of music, but I think that the bigger space more than makes up for it, personally.

-The Swap Meet Seller’s Agreement has been approved, and is substantially similar to previous years.  Standard rules like no bootlegs, no metal weapons, only one longbox of adult material allowed per space (which must be covered, labeled, and out of reach when not being reviewed), and the like.  As always, Swap Meet Staff will have final say on whether something violates the rules.

-All sellers at Swap Meet must fill out both the Seller’s Application form and sign the Rules and Guidelines.  Please have these ready to go prior to arriving at the convention.

 -Seller’s Permits tend to generate questions every year, so here's some general info.  Please read over the Seller Application form for more information.  Short version is if you qualify as an “occasional seller,” then you should need to fill out the Seller Application Form and mark yourself as an occasional seller.  Occasional sellers are basically people who sell no more than twice in a 12 month period, don’t buy things specifically for resale, and are not selling new merchandise.  Those last two requirements are prohibited by Swap Meet rules anyways.  Be sure to look over the information and find out if you qualify as an occasional seller.  Just remember, Swap Meet staff is not your attorney, and thus cannot answer legal questions about whether your specific situation qualifies as an occasional seller.  If you think you might not qualify as an occasional seller, please follow the link on the form to get more information.  If you know you don’t qualify as an occasional seller, please be sure to have a copy of your valid seller’s permit for staff to look at when you check in.

AkaiSenkou:
A main question that I have would be if dollys/hand trucks are allowed to bring stuff in to the swap meet hall. Every year, we are told that it is not allowed but people still get to bring stuff in with them. I want to know since this year my friend would be having less help with the items than previous years. And if you were wondering, we were part of the group that had boxes of things but no dollys, so we want to know what the policy is for this year. Thanks

kill3rsushi:
Hello! I'd like to know if there's a target date for Swap Meet registration to go live/how much notice you think we'll have before it goes live. I've missed out for a few years now due to being out of the loop and I'd like to make sure I have a shot this year. Thank you!

Anon:

--- Quote from: AkaiSenkou on April 11, 2018, 02:03:49 AM ---A main question that I have would be if dollys/hand trucks are allowed to bring stuff in to the swap meet hall. Every year, we are told that it is not allowed but people still get to bring stuff in with them. I want to know since this year my friend would be having less help with the items than previous years. And if you were wondering, we were part of the group that had boxes of things but no dollys, so we want to know what the policy is for this year. Thanks

--- End quote ---

lol, use 'em up to the door, once inside, no more cart. Union rules. Plan ahead for once you're at the door. I used to strap all my boxes of stuff together with a ratcheting strap and just drag it by the strap itself or carry the whole thing on my shoulders. And yes, I had a lot of boxes too, and 2-3 people helping.


--- Quote from: kill3rsushi on April 11, 2018, 11:42:06 AM ---Hello! I'd like to know if there's a target date for Swap Meet registration to go live/how much notice you think we'll have before it goes live. I've missed out for a few years now due to being out of the loop and I'd like to make sure I have a shot this year. Thank you!

--- End quote ---

If taking the past 2 years as a trend, I'd say about an hour's worth of notice will happen before the registration goes live... lol, sorry Ben, gotta bust your chops a little on that one, it's gotten continually worse every year. I know it's probably not your fault, but somebody has to say something, right?

Good luck to the all sellers this year. I'm fully "retired" from selling and attending Fanime in general.

Zelyhon:

--- Quote from: Anon on April 13, 2018, 08:59:32 AM ---
--- Quote from: AkaiSenkou on April 11, 2018, 02:03:49 AM ---A main question that I have would be if dollys/hand trucks are allowed to bring stuff in to the swap meet hall. Every year, we are told that it is not allowed but people still get to bring stuff in with them. I want to know since this year my friend would be having less help with the items than previous years. And if you were wondering, we were part of the group that had boxes of things but no dollys, so we want to know what the policy is for this year. Thanks

--- End quote ---

lol, use 'em up to the door, once inside, no more cart. Union rules. Plan ahead for once you're at the door. I used to strap all my boxes of stuff together with a ratcheting strap and just drag it by the strap itself or carry the whole thing on my shoulders. And yes, I had a lot of boxes too, and 2-3 people helping.


--- Quote from: kill3rsushi on April 11, 2018, 11:42:06 AM ---Hello! I'd like to know if there's a target date for Swap Meet registration to go live/how much notice you think we'll have before it goes live. I've missed out for a few years now due to being out of the loop and I'd like to make sure I have a shot this year. Thank you!

--- End quote ---

If taking the past 2 years as a trend, I'd say about an hour's worth of notice will happen before the registration goes live... lol, sorry Ben, gotta bust your chops a little on that one, it's gotten continually worse every year. I know it's probably not your fault, but somebody has to say something, right?

Good luck to the all sellers this year. I'm fully "retired" from selling and attending Fanime in general.

--- End quote ---
Both of these are correct.

Hand trucks and dollys are allowed right up to the doors into South Hall, as that's a public street and sidewalk.  Once inside South Hall, however, union rules apply and they can no longer be used.

The most precise answer I can give is that I'll give you as much notice as I have.  We want them to go live pretty soon and I'll try to get the information out as quickly as possible.  Once I know something, I'll get word out as best I can.  Since I want to make sure we have as much time as possible for people to sign up, this may translate into less advance notice.

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