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Messages - Ruzuki

#1
I figured so, but thought it may be worth a shot... oh well. I have another friend who will probably go to the gathering, she may be able to do the thing I wanted to do.
#2
I dont suppose its possible to like... move the time of this? Me and a friend were really looking forward to this (And we are both part of a fan project we wanted to announce too) but we signed up for Cosplay Chess, and it was announced today that chess is at the same time as this gathering.  :'(
(And its unlikely we could go to the gathering before, or after chess... since pieces have to meet an hour before it starts, and it lasts at least an hour... so we are both unavailable from about 11-3 probably... completely missing the gathering window)
#3
I would love to attend this, if it goes.
Though I cant be on the panel, since I doubt I can pull off playing any character but Allen, lol...
(Try to see if you can not have it scheduled it near the same time as Cosplay chess! Last year I had to miss a panel I really wanted to see because I am a piece for cosplay chess ...)
#4
Heres a link to my album of pictures I took (And pictures Ive gathered) from the gathering. I only have the Gravity Falls related ones: https://www.facebook.com/media/set/?set=a.1027115030676161.1073741835.100001330200534&type=1&l=0daf215aba 
#5
I'm looking for pictures/videos from the Disney Extended Gathering (/Gravity Falls), or the Cosplay Chess Performance, both on Sunday.
#6
Quote from: Raxnam on May 30, 2016, 08:01:56 PM
Hey, Im looking for photos of me, and the group I was with on Saturday
I was Shiroe from Log Horizon for the whole weekend.
Saturday I was with a Log Horizon Group, we had 2 Shiroes, a Crusty, Akatsuki, Isaac, and a Suojiro
Is this you?
#7
Had two people drop last minute, so up to two floor spots available at Ramada hotel, less than a block away from the video rooms/swap meet side of the convention hall. If both spots fill there will be 4 people total.

Room is booked from 3pm Thursday to noon Monday. $110 per person, due upon arrival.

Each person should be able to get a room key (I called hotel they said 4 is ok), hotel provides free breakfast, an outdoor pool,  small fridge, and microwave.
Currently 2 occupants, 1 male and 1 female (not a couple), mid 20's. No gender preference for roommates. Roommates must be 21+. LGBT+ Friendly.
Basic courtesy rules; be respectful of others and their property, be reasonably tidy, be quiet when people are sleeping, room is strictly no smoking. Not a party room, please dont bring others over.

Room is small so there wont be a ton of space, if both spots are filled, so if you know you are going to need a lot of room for luggage, this might not be a good room for you.

Both spots taken
#8
Quote from: Ruzuki on May 21, 2016, 04:46:12 PM
Quote from: Ruzuki on May 19, 2016, 03:47:07 PM
Quote from: Zelyhon on May 19, 2016, 02:33:48 PM
Quote from: Ruzuki on May 19, 2016, 09:07:29 AM
I emailed the swapmeet@ email two days ago, but dont have a reply yet, and really need one asap. I didnt put a secondary seller on my digital swapmeet application, because I didnt have any friends wanting to sell anything. But then I realized the date I picked, Friday, conflicts with a rehearsal for Cosplay Chess Im supposed to attend. I sent an email asking to either change the date I chose for my Swap Meet space, or if its allowed to add a secondary seller to the physical papers.

Could either a staff reply to the email and switch my spot to Thursday, or someone else let me know if they know if its ok to add another person on the physical papers if they werent on the electronic application, so they could cover the spot while I attend the other thing?
I really need to know asap in case I need to try to arrange something else with the chess rehearsal, because I really dont want to lose my spot, or lose half of the selling time there by arriving after rehearsal.

As I'm sure you can imagine, we got a lot of e-mails on various issues once Swap Meet opened. I've been working through them after work as well as working on compiling the master list of Swap Meet sellers.  I haven't seen this particular e-mail yet, but I should be coming up on it fairly soon.  Either option you mentioned should be doable.  I'll send you an e-mail back once I get to that point in the backlog asking which you prefer and we can go from there.

Thanks for the update, its reassuring to at least know that the delay is just a matter of email volume, rather than the email not being monitored lol. Ill indicate my preference when I see the email reply, rather than on here, so you dont have to try to keep track of who I am XD
Do you have an estimate of when you/someone would get to the emails sent on May 17th? Im worried by the time my email is answered (and by the time they get my response with preference), there wont even be any Thursday spots left.

If there are a ton of emails and Thursday spots are running out... Im wondering if its better to just ask for a refund for my Friday spot and try to book a Thursday spot, or share a spot with someone who already got a Thursday one... would that be faster? I know I want to switch to Thursday, but if I can keep my own spot, I also want to add a secondary seller anyways, as a backup for like, bathroom breaks, and to help me carry stuff...

Also in the Rules it says that if what you sell differs from what you declared 'when applying', you forfeit your spot, but the application wont let me go back and see the exact wording of what I declared. If its written on the paper application, is that ok, or does it HAVE to be on the initial digital one?
(Basically, my memory is awful, I should have saved that part but I kind of thought I would get some confirmation with it printed on it, or I would be able to go back and see... so Im not sure exactly how vague I was about certain declarations.  Because, when I first applied,  I wasnt actually quite sure of what I HAD to sell, I only found out about the swap meet application opening a few hours before it opened, and I was still at work right before, and I kind of made a fast decision to try to get a spot, since Im moving to another state soon and have to get rid of stuff, and didnt have time to go through all my stuff looking for what I was going to sell before I had applied so I just tried to think of stuff I knew I had and could sell and tried to be vague...)

And it says Cosplay items are limited to clothing, weapons, and wigs, with crafted accessory items subject to staff approval... what about cosplay shoes? Like, costume boots, dressy shoes? Like, obviously I wont sell smelly worn stuff, but like, what about shoes worn once for like an hour for a cosplay and never again.
(And on the shoes note, do they have to be like, OBVIOUSLY cosplay? I have a ton of pairs of like, nice dressy heels that I literally never wore once that I could try to get rid of too XD [I have a problem lol])
I resent my email, changed the subject line a bit to reflect that its really urgent I get a reply asap because if I cant change the date, that means I cant go to the cosplay chess rehearsal and I need to let them know that...
I wanted to both change the date and add a seller, because I know Im not going to be able to carry all the stuff on my own...

Any update on how far along in email answering the staff are??? I sent that first email nearly a week ago now. =/


And any advice on the items question? Ive been trying to pack but I cant remember if I wrote half the stuff on the online form or not, and Im not sure if I should bother bringing the stuff if theyre gonna kick me out for not having it on the online form. Isnt there any way of looking? I tried logging into the thing but it wont let me go back steps to see what I put.
#9
Quote from: Zelyhon on May 22, 2016, 12:34:35 PM
Quote from: Ruzuki on May 21, 2016, 04:25:37 PM
Quote from: Ecchi ja Nai on May 21, 2016, 05:07:27 AM
I've got a couple of questions that don't seem to have been brought up yet:

I know the rules on this aren't likely to differ from last year, but since I don't see it mentioned anywhere, have there been any changes regarding how we transport our items into swap meet?  I'm assuming hand trucks and the like are not allowed per the usual Union rules, but if I were to have a platform of some variety with wheels or casters on it, would I be able to push my items in on that?  I didn't realize how much stuff I've accumulated and I could really do with the freed up space and cash, but I'm a little concerned with how I'm going to get it all in.  I can probably manhandle it with a couple of trips, but I won't have any friends available to help out and I'd rather work smarter than harder, ya know?

What exactly is the restroom situation like for South Hall?  I remember seeing a sign towards the back of the hall that said RESTROOMS with an arrow to the side, but when I looked over in the direction it was indicating it was pointing to a door that was blocked off by trash cans.  I'm guessing there aren't any restrooms actually in the South Hall since it's basically a big tent.  If we have to step out of Swap Meet for a minute to head over to the actual convention center, is there a quick and easy way we'd be able to get back in?  Is there a way we can identify ourselves as sellers to skip any line of buyers to get back in to our spot?
These are good questions I would like answered too. I have a lot of used books Im hoping to sell (Im moving soon lol), and it says on the Rules that you need to have EVERYTHING with you when you check in, and it sounds like you cant take trips to carry stuff... so are we supposed to somehow be able to carry everything? I planned to try to get a friend to help, but even with a friend... I have three boxes of JUST books. And at least one more box of other stuff I wanted to sell...

And the bathroom thing I had wondered too. The swap meet is for 4.5-5 hours, and we have to get there ahead of time to set up. Do they expect the 'single' sellers to just not drink anything that whole time...? They cant ask the person at the next booth, or text a friend, to just keep an eye on their stuff for 5 minutes?
Honestly, that's one of the issues of selling alone.  The rules basically state that someone has to be in your booth at all times.  If you ask your neighbor to keep an eye on the booth for you while you make a quick restroom run, I don't think that'll be an issue.  Just keep in mind that Swap Meet staff will not be able to mind your booth for you while you run to the restroom.  Also, anyone who is not on your Swap Meet Seller's Application is unable to stay in or make sales at your booth, so even if another seller is watching it, they won't be able to make sales for you, even on items where the price is marked.  This is also why someone who is not on a seller's agreement cannot be in a booth or watch it period.
If its ok for someone to just WATCH, thats fine, I would rather handle any sales myself. That seems a lot more reasonable than 'dont leave the booth at all'.
#10
Quote from: Zelyhon on May 22, 2016, 12:29:32 PM
Quote from: Ecchi ja Nai on May 21, 2016, 05:07:27 AM
I've got a couple of questions that don't seem to have been brought up yet:

I know the rules on this aren't likely to differ from last year, but since I don't see it mentioned anywhere, have there been any changes regarding how we transport our items into swap meet?  I'm assuming hand trucks and the like are not allowed per the usual Union rules, but if I were to have a platform of some variety with wheels or casters on it, would I be able to push my items in on that?  I didn't realize how much stuff I've accumulated and I could really do with the freed up space and cash, but I'm a little concerned with how I'm going to get it all in.  I can probably manhandle it with a couple of trips, but I won't have any friends available to help out and I'd rather work smarter than harder, ya know?

What exactly is the restroom situation like for South Hall?  I remember seeing a sign towards the back of the hall that said RESTROOMS with an arrow to the side, but when I looked over in the direction it was indicating it was pointing to a door that was blocked off by trash cans.  I'm guessing there aren't any restrooms actually in the South Hall since it's basically a big tent.  If we have to step out of Swap Meet for a minute to head over to the actual convention center, is there a quick and easy way we'd be able to get back in?  Is there a way we can identify ourselves as sellers to skip any line of buyers to get back in to our spot?

The rolling platform would still probably run afoul of the restrictions against handcarts and the like, so I don't think that you'll be able to get them into South Hall like that.

However, like last year, there's no restriction on hand carts and rolling platforms up until the door, so you should be able to use them up to that point.

On the second issue, South Hall itself doesn't have restrooms, so we will be using the ones outside again.  It is my plan that there should be a way for sellers to identify themselves for easy return access through those doors, but it's not set in stone yet.
If we can use handcarts up until the doors, can we have a friend stay with the handcar and items at the door while we make trips with our boxes, or do we have to be able to bring all the boxes to our spot when shown there by Swap Meet staff?
It says "You may not be permitted to bring in additional goods after you have been escorted to your space at the Swap Meet"... does that mean additional from check in, or additional from what we can carry WHILE escorted?
#11
Quote from: Hey_its_Ame on May 21, 2016, 11:27:14 PM
I've also sent emails in regards to registration questions and verification. I'm hoping I get a response ASAP... :\


My main email was asking about registering with a Dealer badge. I'm attending with a dealer badge, which I do every year since I help out a dealer that vends every year (Fanciful Gifts), and this year I wanted to sell my own personal items the swap meet, that have been taking up a ton of space at home (and of course for much needed $$$). But I'm unsure if it is possible... I've actually already filled out all necessary forms and paid for 2 days. Just waiting on responses back.
From the rules, it says "Official stores and dealers, as well as their employees, are prohibited from selling at the Swap Meet. Individuals with Guest of Honor or Dealers badge are prohibited from selling at the Swap Meet.
#12
Quote from: Ruzuki on May 19, 2016, 03:47:07 PM
Quote from: Zelyhon on May 19, 2016, 02:33:48 PM
Quote from: Ruzuki on May 19, 2016, 09:07:29 AM
I emailed the swapmeet@ email two days ago, but dont have a reply yet, and really need one asap. I didnt put a secondary seller on my digital swapmeet application, because I didnt have any friends wanting to sell anything. But then I realized the date I picked, Friday, conflicts with a rehearsal for Cosplay Chess Im supposed to attend. I sent an email asking to either change the date I chose for my Swap Meet space, or if its allowed to add a secondary seller to the physical papers.

Could either a staff reply to the email and switch my spot to Thursday, or someone else let me know if they know if its ok to add another person on the physical papers if they werent on the electronic application, so they could cover the spot while I attend the other thing?
I really need to know asap in case I need to try to arrange something else with the chess rehearsal, because I really dont want to lose my spot, or lose half of the selling time there by arriving after rehearsal.

As I'm sure you can imagine, we got a lot of e-mails on various issues once Swap Meet opened. I've been working through them after work as well as working on compiling the master list of Swap Meet sellers.  I haven't seen this particular e-mail yet, but I should be coming up on it fairly soon.  Either option you mentioned should be doable.  I'll send you an e-mail back once I get to that point in the backlog asking which you prefer and we can go from there.

Thanks for the update, its reassuring to at least know that the delay is just a matter of email volume, rather than the email not being monitored lol. Ill indicate my preference when I see the email reply, rather than on here, so you dont have to try to keep track of who I am XD
Do you have an estimate of when you/someone would get to the emails sent on May 17th? Im worried by the time my email is answered (and by the time they get my response with preference), there wont even be any Thursday spots left.

If there are a ton of emails and Thursday spots are running out... Im wondering if its better to just ask for a refund for my Friday spot and try to book a Thursday spot, or share a spot with someone who already got a Thursday one... would that be faster? I know I want to switch to Thursday, but if I can keep my own spot, I also want to add a secondary seller anyways, as a backup for like, bathroom breaks, and to help me carry stuff...

Also in the Rules it says that if what you sell differs from what you declared 'when applying', you forfeit your spot, but the application wont let me go back and see the exact wording of what I declared. If its written on the paper application, is that ok, or does it HAVE to be on the initial digital one?
(Basically, my memory is awful, I should have saved that part but I kind of thought I would get some confirmation with it printed on it, or I would be able to go back and see... so Im not sure exactly how vague I was about certain declarations.  Because, when I first applied,  I wasnt actually quite sure of what I HAD to sell, I only found out about the swap meet application opening a few hours before it opened, and I was still at work right before, and I kind of made a fast decision to try to get a spot, since Im moving to another state soon and have to get rid of stuff, and didnt have time to go through all my stuff looking for what I was going to sell before I had applied so I just tried to think of stuff I knew I had and could sell and tried to be vague...)

And it says Cosplay items are limited to clothing, weapons, and wigs, with crafted accessory items subject to staff approval... what about cosplay shoes? Like, costume boots, dressy shoes? Like, obviously I wont sell smelly worn stuff, but like, what about shoes worn once for like an hour for a cosplay and never again.
(And on the shoes note, do they have to be like, OBVIOUSLY cosplay? I have a ton of pairs of like, nice dressy heels that I literally never wore once that I could try to get rid of too XD [I have a problem lol])
#13
Quote from: Ecchi ja Nai on May 20, 2016, 09:42:07 PM
Quote from: JC52236 on May 20, 2016, 07:13:03 PM
What about auction-style sales? I.e. I put a piece of paper in front of some kind of item and people write down bids, with the highest bid winning the item at the end? I figure this might be a bit less dodgy than the raffles since no money exchanges hands until the end.

I don't know if this is something that would be allowed or not, but speaking as someone who's both sold and bought at swap meet, I probably wouldn't recommend it.

People often take multiple laps around, for various reasons, and you'll more than likely see someone who stopped by at the beginning of swap meet come back around a little later.  What you're not likely to find are all the same people who came at 7:30 come back at midnight just to see if their bid won.  I'd imagine most of the bids would come towards the end of the evening, which means not many people bumping the bids up.  Or, anyone who may have bid earlier would forget about it and wind up not coming back to pick their items up and, more importantly, pay.

If you're trying to get the most out of your sales by having a competitive bid, why not just price your stuff slightly higher than what you'd ask for, then allow people to haggle you down?  If you wanted to create a more dynamic experience with the bids, well, that's not exactly what swap meet is for.  Usually just chatting about the various stuff you're selling and the series they're from creates enough of a back-and-forth between you and anyone who might be interested in buying something from you.

These are just my opinions.  Depending on what swap meet and the city of San Jose allow, it may be a non-issue if it's not allowed in the first place.
I'll expand on this idea a bit...
If this IS allowed, depending on the item, this could actually work, and you might get bids... but it HIGHLY depends on the item, and the people who come in. If you asked them to write their phone numbers with their bid, you could close the bidding an hour before the swap meet ends, call them to let them know their bid won, and they can come and collect... but keep in mind, the highest bidder may also just back out, or have just put a fake bid (and possibly fake phone number), and you may have to go down the list a bit. You could also put as a rule that if they dont call back within 5 minutes of you calling, you call the next bidder, to try to hurry it along, too.
#14
Quote from: Ecchi ja Nai on May 21, 2016, 05:07:27 AM
I've got a couple of questions that don't seem to have been brought up yet:

I know the rules on this aren't likely to differ from last year, but since I don't see it mentioned anywhere, have there been any changes regarding how we transport our items into swap meet?  I'm assuming hand trucks and the like are not allowed per the usual Union rules, but if I were to have a platform of some variety with wheels or casters on it, would I be able to push my items in on that?  I didn't realize how much stuff I've accumulated and I could really do with the freed up space and cash, but I'm a little concerned with how I'm going to get it all in.  I can probably manhandle it with a couple of trips, but I won't have any friends available to help out and I'd rather work smarter than harder, ya know?

What exactly is the restroom situation like for South Hall?  I remember seeing a sign towards the back of the hall that said RESTROOMS with an arrow to the side, but when I looked over in the direction it was indicating it was pointing to a door that was blocked off by trash cans.  I'm guessing there aren't any restrooms actually in the South Hall since it's basically a big tent.  If we have to step out of Swap Meet for a minute to head over to the actual convention center, is there a quick and easy way we'd be able to get back in?  Is there a way we can identify ourselves as sellers to skip any line of buyers to get back in to our spot?
These are good questions I would like answered too. I have a lot of used books Im hoping to sell (Im moving soon lol), and it says on the Rules that you need to have EVERYTHING with you when you check in, and it sounds like you cant take trips to carry stuff... so are we supposed to somehow be able to carry everything? I planned to try to get a friend to help, but even with a friend... I have three boxes of JUST books. And at least one more box of other stuff I wanted to sell...

And the bathroom thing I had wondered too. The swap meet is for 4.5-5 hours, and we have to get there ahead of time to set up. Do they expect the 'single' sellers to just not drink anything that whole time...? They cant ask the person at the next booth, or text a friend, to just keep an eye on their stuff for 5 minutes?
#15
Quote from: Zelyhon on May 19, 2016, 02:33:48 PM
Quote from: Ruzuki on May 19, 2016, 09:07:29 AM
I emailed the swapmeet@ email two days ago, but dont have a reply yet, and really need one asap. I didnt put a secondary seller on my digital swapmeet application, because I didnt have any friends wanting to sell anything. But then I realized the date I picked, Friday, conflicts with a rehearsal for Cosplay Chess Im supposed to attend. I sent an email asking to either change the date I chose for my Swap Meet space, or if its allowed to add a secondary seller to the physical papers.

Could either a staff reply to the email and switch my spot to Thursday, or someone else let me know if they know if its ok to add another person on the physical papers if they werent on the electronic application, so they could cover the spot while I attend the other thing?
I really need to know asap in case I need to try to arrange something else with the chess rehearsal, because I really dont want to lose my spot, or lose half of the selling time there by arriving after rehearsal.

As I'm sure you can imagine, we got a lot of e-mails on various issues once Swap Meet opened. I've been working through them after work as well as working on compiling the master list of Swap Meet sellers.  I haven't seen this particular e-mail yet, but I should be coming up on it fairly soon.  Either option you mentioned should be doable.  I'll send you an e-mail back once I get to that point in the backlog asking which you prefer and we can go from there.

Thanks for the update, its reassuring to at least know that the delay is just a matter of email volume, rather than the email not being monitored lol. Ill indicate my preference when I see the email reply, rather than on here, so you dont have to try to keep track of who I am XD
#16
I emailed the swapmeet@ email two days ago, but dont have a reply yet, and really need one asap. I didnt put a secondary seller on my digital swapmeet application, because I didnt have any friends wanting to sell anything. But then I realized the date I picked, Friday, conflicts with a rehearsal for Cosplay Chess Im supposed to attend. I sent an email asking to either change the date I chose for my Swap Meet space, or if its allowed to add a secondary seller to the physical papers.

Could either a staff reply to the email and switch my spot to Thursday, or someone else let me know if they know if its ok to add another person on the physical papers if they werent on the electronic application, so they could cover the spot while I attend the other thing?
I really need to know asap in case I need to try to arrange something else with the chess rehearsal, because I really dont want to lose my spot, or lose half of the selling time there by arriving after rehearsal.
#17
For anyone still interested in a Gravity Falls meetup, there is a Disney Extended Universe gathering that we could meet at. Its a bit more encompassing than the general Disney gathering, since it basically includes anything Disney has a hand in.

Day: Sunday
Time: 10-11 am
Location: G9 - Grass Steps Outside of Registration
#18
Ill be going as Bill.
The only other gathering Ive gone to was an SAO one, and it seemed like we just met up, took pictures, and left. So it doesn't actually seem complicated, but I dont really want that responsibility...
If there's gonna be tones of Gravity Falls cosplayers at the Disney gathering, I feel like we may as well go to that and decide what to do from there...?
#19
Someone made a Disney gathering, since no one seems that interested in a Gravity Falls one I figured Id just go to that, since Gravity Falls is technically Disney lol.
#20
Is anyone hosting a gathering for Gravity Falls? I looked through the threads, but could only find some from last year.
I would have thought it would would still be pretty big, seeing as it only just ended...