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Topics - ewu

Staff & Volunteers / Next FanimeCon Staff Meeting(s)
April 14, 2015, 07:21:57 PM
Hello FanimeCon and potential FanimeCon Staff!

The second April meeting is on Sunday April 26th, 2015.
Location: Regency Ballroom at the Fairmont Hotel.
170 South Market Street
San Jose, CA 95113

2:30pm – 4pm – All staff and those interested in joining staff.

The meetings after that are on 5/3 and 5/16.

Quote from: Sen on February 24, 2015, 11:09:40 PM
Did you know that there is a forum just for FanimeCon and Clockwork Alchemy Staff? It is a place to connect with other staff and discuss various Fanime staff related topics. The only requirement is that you are active staff, i.e. you are listed on the current staff list.   

If you are not on the staff list yet please contact your department or division head.

1.   Login to
2.   Click on "Personal Information"
3.   Scroll to "Last Section" at the bottom and look for the "Code to Access the Staff Section of the FanimeCon Forums". Click on Generate.
4.   Copy the generated code.
5.   Go to and login.
6.   Once logged in click on "Profile" -> "Modify Profile" -> "Account Settings"
7.   Find the field for "FanimeCon Staff Forum Code" and paste your generated code in to the field
8.   Enter your password in the "Current Password" field and click "Change Profile"
9.   Wait 5 to 10 minutes for the changes to take effect. Once done you'll be able to see the Staff Forum under the FanimeCon Events and Discussionmentarianism section.
10.   Yay! Now go and participate.  8)
Hotel and Facilities / Fanime 2016 Roommate thread
November 10, 2014, 10:49:56 PM
Welcome to 2016 version for this thread. More descriptive and more professional looking post. Do you need roommates? Or do you need a room? This is the place to post up your wanted ads.

+ Hilton (adjacent to convention, has mini fridges)
+ Marriott (adjacent to convention, most of the video rooms are at)
+ Hyatt (a block away, close to Civic Center)
+ The Westin San Jose (across from Marriott) (formerly The Sainte Claire Hotel)
+ Fairmont (across the street from Saint Claire, near restaurants like Johnny Rockets and others)
+ Ramada (free parking and breakfast, but have to walk a bit)
+ Holiday Inn (3 miles from the convention center, on the free shuttle route, free interwebs and free parking)
+ Four Points by Sheraton San Jose Airport (3 miles from the convention center, on the free shuttle route, free interwebs and free parking) (formerly San Jose Airport Hotel, Radisson San Jose Airport)
+ Double Tree (site of Clockwork Alchemy, 4 miles from the convention center, on the free shuttle route, free interwebs)

What you need to know:
+ Please be respectful to your roommates along with everyone else on the same floor.
+ Please do not try to crowd beyond the maximum occupancy of the hotel since it is a fire hazard.
[If you have any other suggestion, please voice it out.]

Roommates Wanted: (only main leader can post it)
+ Introduction: Introduce yourself. Do you have Facebook or Myspace? Feel free to post it up.
+ Hotel Information: where are you staying at and how long you're staying in.
+ Costs: how much for each person, how to pay, etc...
+ Requirements: what are you looking for, your set rules, etc...
+ Contact: how to get in touch. Please keep all your PMs and/or emails until the day they're check-in.
+ Miscellaneous: anything else you like to add.

Need a room:
+ Introduction: (same as above)
+ Hotel Information: where and how long you're willing to stay
+ Requirements: any restrictions or requests you like to make.
+ Contact: (same as above)
+ Miscellaneous: (same as above)

Once transactions are done, please post in bold and underline words that it is fulfilled. As stated above, don't forget to keep all your PMs and emails of your exchanges.

Thank you.

(adapted from 2011 page)
There has been a new post concerning AA on the reg sub-forum. Please take a look:,19660.msg481454.html#msg481454
Hotel and Facilities / Attendee housing to open Nov. 10
November 02, 2014, 08:23:06 PM
Hello everyone,

Attendee registration will open Monday Nov. 3rd. You may begin to book hotel rooms on Nov 10 through the same site. The exact time is still TBD.

Thanks everybody! And see you at con 2015!

Hello everyone,

We are doing our best to get things to happen earlier this year and give you all some predictability. It has been a pretty consistent request that we shift up launches. While this may be cool in some ways, also be prepared to need to have things ready a bit earlier also.

The first on the slate of launches is registration. Attendee registration will open Monday Nov. 3rd at or around 2 pm.

You may also begin to book hotel rooms on Nov 10 through the same site.

We will do our best to post the link at or around 2

Thanks everybody! And see you at con 2015!


The Table Agreement is now live on the FanimeCon 2014 Artist Alley registration site. When signing the Table Agreement please make sure that you do your work in Adobe, or another PDF viewer so that your file sizes aren't astronomically large, like 20MB from doing it in Photoshop. If your file is too large it will not upload and you will get an unknown error message.

Each artist and helper on the account will need to sign and initial their own copy of the Table Agreement. Please do not have multiple signatures on a single upload. Each artist and helper has their own upload section, but the Primary artist on the account will need to upload the files.

If you cannot get the digital signature to work, simply print the form out and sign it by hand and upload a scanned PDF of the form.

BE SURE to initial all three pages, not just the first two.

You should be able to go through and complete the process up to submitting your Seller's Permit information.

Please remember that if you are from outside the United States, you will need to being a signed copy of the Table Agreement to Artist Alley during check-in!

If you have any questions or issues, please let us know.

-Artist Alley staff
Thank you to all those who applied for FanimeCon 2014's Artist Alley.

Artists were reviewed by the 5 member jury of multi-year veteran staff members, including professional artists and crafting enthusiasts, in order to minimize the potential effect of any personal bias. Applications were reviewed based purely on their submitted samples. We primarily looked at the works to ensure rule compliance and evaluate at a minimum bar of overall skill and quality of the works submitted. With almost 500 applications and roughly half that many tables available, that minimum bar was set very high due to the overall amazing quality of all the applications received. We did not do any 'load balancing' based on art type or medium. The identity of the artist was not a factor in the review process, nor was their activity on any social media sites.

The only thing that we were really looking for is what would be offered at a table in Artist Alley if approved. That is the purpose of samples - to show the work, style, and quality of what would be at their table in the Alley. We weren't looking for any particular thing as we wanted an overall representation of the works that would be brought to the convention. The shift in the process this year should allow us to give the best experience possible to all those in the room - fans and artists alike.

FanimeCon is staffed by volunteers, and so we all do this because we love it. This was a very difficult and labor intensive task for us. A number of great applications weren't approved simply because there are not enough tables for everyone that wants one. Rejection is never easy to take, or give out, and we understand that. We hope that it is understood that it's less about what a certain application may have been lacking and much more about those that were approved having amazing sample submissions. At this time we don't feel it is appropriate to be discussing any specifics regarding why a particular account was or was not selected. As such we will not be releasing scores publicly or privately for this year's review process.

Each type of art and artist is different. We not only recognize that, but we celebrate it!  Artist Alley is always evolving. That's part of what makes it such a vibrant and wonderful part of FanimeCon to me. Each year there are new and different things to see in the Alley be they from convention veterans or those running a table for their first year.

For those curious about sharing tables, we can merge an existing 'not-selected' account into an approved account, but that means they need to have already submitted an application while the window was open and needs to be requested by the primary artist on the approved account. The artist on the approved account would send us an email letting us know of their request, along with the account number for the artist they would like to have merged into their account for Artist Alley staff to review. If approved, AA staff will then contact the artist not selected and verify they wish to be merged before doing so. If the merge request is not approved, AA staff will reply to the approved artist and let them know that.

We hope that you'll all come and join us for FanimeCon 2014 and that you'll apply again in the future. We're always looking for ways to improve the Alley and the experience for artists, fans, and staff alike and we welcome suggestions and constructive comments sent to [email protected]. Please understand that we're very busy with getting everything ready for this year's convention, so any responses might take a while.

-Jonathan Crawford,
FanimeCon 2014
Artist Alley Head
The rule is that only people who have applications in the system (ie those not selected) may be merged into an approved table's account - if AA staff approves it. Table sharing is allowed, but it's not a means to get someone into the Alley if they missed the application window.

It would work like this. Artist 1 gives AA staff the account number of Artist 2 that they want to have merged. We review the other artist's work and if approved, contact Artist 2 and ask if they are wanting to merge and then do so with their go-ahead. If they don't pass the review, we tell Artist 1 that their request was not approved.
Please post all requests and offers for sharing here.

Please also take a look at this thread:,19206

Hello all,

Your friendly familiar Fanime forum mod here. I wanted to address all the frustrations you have all expressed in the website thread:,19020.0.html

I first off want to apologize for our perceived silence on this issue. We do hear your concerns and see your posts, but do not really have answers for you other than those posted. I want to apologize for not keeping you updated on this issue. We should have posted periodic updates, but did not. We were under the impression that the website would be up in a matter of days, but issues have repeatedly popped up that delayed the launch. In fact, MPLe was intending to post a reply tonight, but his other duties were so overwhelming that he was unable to reply. As we speak, MPLe is checking on the progress of our web developers to resolve the issues that prevent us from launching.

Now to the meat of your concerns: Con is still happening. Guests are being booked, events planned, and the wheels of the convention are turning. As I stated, the website launch has been delayed due to technical issues, but we do have much content to post on there when it comes up. There has been lots of planning that has been happening despite the delay of the website launch. We look forward to bringing the website up so that you all can see the fruits of our hard work up till this point. We also look forward to expanding on what we post beyond what we post when the website launches, as we are working hard to bring more and more content to you.

In the mean time, please keep on checking the splash page, the forums, facebook and twitter for more updates. You will find that many things are up and running despite the webpage not being up. These have rolled out this year much in line with when they came up last year. Please keep an eye out for those things.

I will do my best to answer any questions you have.

Your friendly familiar Fanime forum mod,
Eric Wu
Starting noon on Wednesday, March 26th, Fanime will be accepting applications for Artist Alley.

The deadline for completing submissions will be noon on March 28th.

There will be a link posted on the Artist Alley Info page of that will lead to the application site.

Thank you all for your patience and understanding as we go through this process.

We look forward to having another great year in the Alley!