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FanimeCon Events and Discussionmentarianism => Live Programming and Events => Topic started by: AAstaff on March 01, 2007, 08:39:27 AM

Title: Artist Colony 2007
Post by: AAstaff on March 01, 2007, 08:39:27 AM
We're just about there!!

Just a reminder that check in for AC is from 10 to noon on each day.  You don't have to check in each day, but you do have to check in initially.  If you do not check in before noon your table may be used for that day, but if you have checked in your table will be reserved for the remainder of the convention.

Hope to see you there!




 
Thank you for all your patience in this transition time.  We are going through some changes in the Artist Colony, and appreciate your patience in this.
 
Please, if you have not done so already, get the contract and payment sent in to the FanimeCon address postmarked on or before Thursday 5/17/07.  Please note that if you do not send in your payment and contract there will be a $5 registration fee if you do not send in your payment. If you can send a copy of your seller's permit that would be much appreciated as well.  
 
Please make Checks or Money orders out to: Anime Resource Group
FanimeCon 2007
798 Auzerais Avenue
San Jose, CA 95126
 
If you have already sent your contract and payment in then you are all set! You can submit a copy of your seller's permit the day of the convention.
 
Announcements:
 
Checkin will be open until noon Friday, Saturday, and Sunday.  Everyone must check in and receive a packet to get a table.  You will only need to check in once and your table will be reserved for the remainder of the convention.  If you do not check in before noon your table will become available for that day to another person.  Don't worry, if you do not check in on Friday, you will still be able to check in on Saturday and Sunday for your table.


We apologize that some of the email addresses we have received have been incorrect, if you have not received an email notification today 5/15/07 please make sure that you send your correct email address to:

fanimeartists2007@gmail.com

_______________________________________________________________





Currently the artist tables are full.  We may have a daily rate for tables that are available during the convention.  If you not received a confirmation email you won't be gauranteed a table.  We will however put you onto a waiting list for tables that become available at the convention.
If you are planning on selling at FanimeCon you will need to have a sellers permit available through the State Board of Equalization (see below).



Where is the Artist Colony?

The Exhibit Hall will have set hours of operation.  The tentative hours of operation will be 10 to 7, but are subject to change.  As we get closer to the convention we will set a more rigid timeframe.
Due to circumstances last year, we suggest that you remove anything of value from the Artist Colony.  We are not liable for stolen or damaged merchandise.

How much is it this year?

This year the fee for the Colony will be $10 per table before the con, and $20 per table at the door.  Powered tables will not be available to you.  If you need power for any reason please contact Artist Colony staff to see if something can be done.

What do I need to participate in the Artist Colony?

To have a table at the Artist Colony you must have:

A full convention pass (http://www.fanime.com/registration/ )
A completed contract*
A valid sales permit** ( http://www.boe.ca.gov/info/reg.htm#sales)
Fee for Artist Colony table


* The Artist Colony contract must be signed and mailed in with your payment.
** You must be over the age of 18 to apply for a sales permit, or you must be at least 15 to be an employee of the permit holder.

Please mail a photocopy of the above information to the address below before April 30th.

Please make Checks or Money orders out to: Anime Resource Group
FanimeCon 2007
798 Auzerais Avenue
San Jose, CA 95126


Artist Colony Rules (in addition to the contract rules)

If you are in violation of any of the rules below, FanimeCon reserves the right to revoke your Artist Colony table privileges and convention pass without a refund.

Note: Rules are subject to change, well will hopefully have a full list of rules the end of March

1.      Please stay only with your assigned seat for the convention.  If you require another table at the convention please see Artist Colony management.

2.      Verbal or material damage between artists will not be tolerated and could result in expulsion from the convention.

3.      Securing art to the convention table, walls, or chairs is prohibited.  If you wish to secure your art to your table, we suggest that you purchase a tablecloth.

4.      Your table number must be visible at all times.

5.      The convention is not liable for stolen or lost goods.  The doors will be locked and secured after hours, but this does not guarantee the security of your items.
Title: Artist Colony 2007
Post by: gubaba on March 01, 2007, 10:53:34 AM
...what is Artist Colony?
Title: Artist Colony 2007
Post by: LadyKaren on March 01, 2007, 11:13:10 AM
Quote from: "gubaba"
...what is Artist Colony?


It's the artists Alley. Just with a different name.
Title: Artist Colony 2007
Post by: Angiechan on March 01, 2007, 12:57:30 PM
Woo hoo! It liiiivvveeess!

*runs off to notify friends*
Title: Artist Colony 2007
Post by: Kabuki on March 01, 2007, 04:23:36 PM
i really want to get a table but i'm a bit confused in filling out the seller's permit form. also my permit type (regular or temporary?) and type of business (i just want to sell artwork and custom pinky st parts). i've done commission work throughout the year but not often. and when putting my address down do i put down where i currently live (san francisco) or my permanent address (san jose)? any help would be appreciated n_n;
Title: Artist Colony 2007
Post by: Aya Brea on March 01, 2007, 05:23:30 PM
kupo... I already sent off for my sellers' permit, but now I wish I did it a month ago instead of yesterday XD  I should get it by April....

Question:  Will you e-mail us a copy of the contract as well?  Or am I just blanking out on the link?
Title: Artist Colony 2007
Post by: Sachiko on March 02, 2007, 12:20:11 AM
Woohoo! It updated.

Hmm, okay, I'm gonna have to look into the sales permit. Was a permit always one of the criteria? I've never actually taken notice..

Other than that, yes, I too am wondering where exactly can we get the contract listed above.
Title: Artist Colony 2007
Post by: AAstaff on March 02, 2007, 10:30:03 AM
Sorry for the lateness in the setup of this, there were some issues that needed to be worked out.

If you have any questions feel free to email us :)

You will only need a temporary permit for the days of the convention.
The preferred address is your permanent address.
The contracts will be emailed to you when you're signed up.  I am currently working to see if I can get a link put up for it. :)
A sales permit is requered for any kind of money transaction in the state of CA.

Hopefully this answered some of your questions :)
Title: Artist Colony 2007
Post by: ChibiSerenaChan on March 02, 2007, 10:51:13 AM
wahh wow.. i guess i better send in papers for the temporary sellers permit then.

i'm just a little confused about everything overall.. but i guess i'll manage what i can till i get confused

btw, staff badges count as full con badge right???? because i'll be on staff but will it be a problem if i'm not at the table sometimes?
Title: Artist Colony 2007
Post by: Leloi on March 02, 2007, 08:06:39 PM
Is there a delay in getting return emails?  I sent mine yesterday and haven't heard back... will it be a few days?  That's what I hope and not that it's lost somewhere.  

Please don't let it be lost somewhere.
Title: Artist Colony 2007
Post by: jonathonhawke on March 05, 2007, 04:58:19 PM
So if I understand correctly, due to the laws about the seller's permit artists under the age of 15 may not participate, and artists between the ages of 15 and 17 must be employees of someone else?
Title: Artist Colony 2007
Post by: Kabuki on March 05, 2007, 09:18:38 PM
i know i asked this before in a different thread but would i have to add my boyfriend even though he has nothing to sell? and where would i add him in the seller's permit form?
Title: Artist Colony 2007
Post by: AAstaff on March 07, 2007, 08:15:10 AM
My apologies for the delay in emails.  I've been trying to sort through stuff as best as I can.  I will try and email something out this week.
Title: Artist Colony 2007
Post by: Ren_Zhao on March 08, 2007, 06:08:15 PM
uhh ignore this post? :D;;
Title: Artist Colony 2007
Post by: Aya Brea on March 10, 2007, 10:26:21 PM
Okay, I got the Temporary Seller's permit, but I have not gotten a response with the contract or the seating chart so I can't send out my check or a copy of the permit to secure my space...   The deadline to select a seating space is the 31st... is that already going around?
Title: Artist Colony 2007
Post by: ip136 on March 12, 2007, 07:47:33 AM
I can't answer many questions, but I'm also waiting on the seating chart n' I sent my email out about 2 hours after it was first announced on the forums.. or maybe it was 4?
They probably just have a ton of emails to actually sort through...



and sidecomment: Kabuki!! You'll be making Custom Pinky St. parts?! I'll definitely be stopping by your booth. XP
Title: Artist Colony 2007
Post by: Kabuki on March 12, 2007, 11:24:36 AM
I'll probably only be able to sell one set of custom made pinky st parts as i've only made one complete custom pinky.
Title: Artist Colony 2007
Post by: Leloi on March 13, 2007, 09:09:45 AM
I heard from the Board of Equalization yesterday afternoon and I should be receiving my seller's permit sometime this week.  But I still haven't heard from Fanime.  I've already begun to make things and I'm a little worried.

Edit: I received my seller's permit yesterday.
Title: Artist Colony 2007
Post by: Kabuki on March 15, 2007, 12:59:00 AM
since the PM responses are slow here were my last few questions.

who do i put down as organizer/promoter of event? just FanimeCon?
and what do i put down for the event/promotor's phone#?
what does "Admissions Charged" mean?
Title: Artist Colony 2007
Post by: Aya Brea on March 15, 2007, 05:41:04 PM
Quote from: "Kabuki"
since the PM responses are slow here were my last few questions.

who do i put down as organizer/promoter of event? just FanimeCon?
and what do i put down for the event/promotor's phone#?
what does "Admissions Charged" mean?


This is what I put down.  By no means can I say it's right.  All I can say is that they sent me that permit in 10 days with no problems.

I put down Fanime Con as the promoter of the event.
I left the phone number blank as I could not locate one.
I put down "Yes" for admissions charged since Fanime charges for admission into their event (and, consequently, into A.C.)

EDIT: Okay, I got the e-mail with the contract.  I see section 3.1 indicates no subletting is allowed.  If there will be different artists working at the same table, does every artist need to sign one?  If so, would you consider finalizing the order with a single contract and collecting the rest of the contracts once at the convention or we finalize the other people at our table?
Title: Artist Colony 2007
Post by: chikin_nugets on March 16, 2007, 05:19:51 PM
Mm, I hope emails are returned soon. I haven't gotten mine yet, I'm getting so anxious. ^^

Just a quick question though, about the art securing on the convention tables, does that include taping your artwork onto the table to hold it in place?
Title: So I'm reading the Contract
Post by: Aya Brea on March 17, 2007, 07:22:57 PM
Is this a draft contract? ...  It has "need an address" for the Anime Resources Group.  Also, in 2.1 it reads

"Payment for services of the artist to the client.  The Artist will be paid as follow:"

.........

We're getting paid?  If this is a draft, let me know so I don't send it in ^_^;;;;

Also 2.2

"Invoice for said Tabe Space will be made to FanimeCon 2007, P.O. Box 8068, San Jose, Ca. 95155 with a printed invoice obtained from the FanimeCon web site.."

What invoice?  I need to send an invoice with my table order?... if I'm paying you guys, shouldn't it be the other way around?... I'm very confused.  *_*  If I do need to fill it out, where can I find this?  Unless I really AM getting paid instead?...

I also have questions on the blanks on the second page, paragraph 5... what should I put in the blank?  

I've only read two pages... obviously this is not finished.

Will there be a deadline extension?  Since the table chart and the contract is not done?... and it's the 17th already?  Thanks!
Title: Artist Colony 2007
Post by: Kabuki on March 18, 2007, 11:19:38 PM
thank you Aya Brea! i just sent my form out last week. i hope i filled out all the right info.
Title: Artist Colony 2007
Post by: Kishi on March 19, 2007, 06:56:31 PM
Hey,

I have sent in several emails to fanime about registering for a table (with my name, email, number of tables requested, and mailing address), but I have had no response. These emails were sent several weeks ago. The deadline is coming up for being able to pick where I want my table on the seating chart (March 31st). I was wondering if anyone from fanime staff can let me know what is going on? Thanks.
Title: Artist Colony 2007
Post by: kidoairaku on March 22, 2007, 03:34:12 AM
hey, i'd like to second kishi
i sent an email a while back and haven't got a reply either.
thanks ^__^
Title: Artist Colony 2007
Post by: Aya Brea on March 22, 2007, 09:04:05 PM
I got an e-mail response with the contract, but as I pointed out above, there seems to be a problem with the text.  It's not the 22nd.... panic time?
Title: Artist Colony 2007
Post by: Kabuki on March 26, 2007, 10:28:48 AM
It's almost the 31st.... n_n; i also sent an e-mail last week.
Title: THE MYSTERY CONTRACT
Post by: HAWK5 on March 28, 2007, 11:43:03 PM
WHAT IS GOING ON WITH THE CONTRACT. Is it real, invisible, in Japanese, or do the rest of us not know the secret hand shake? I waited for months for a link to the colony to be posted on the main website just to find it by accident in the forum. And now we have the mystery contract that nobody seems to have, save one poster I saw in the forum link, and we can't proceed with our table reservations or registration without it. Hold on let me go back a second. O.K. I'm back. Let's see here, Aya Brea has the contract, so if you could just scan it and send it out we can fix this problem on our own. In fact you can send it to me or anybody that you know in the colony and we can just chain mail it to whoever doesn't have it. More than likely they have one poor soul who is expected to answer all of our emails and do 200 other things at the same time. If we can help distribute the proper paper work we all need than let us help you, Fanime Staff, get it done. Sorry, didn't mean to prattle on, but we only have 3 days left to meet the cons deadline and I find it hard to concentrate on drawing when stuff like this is hanging. I don't want to see this turn into a peanut cluster like San Diego Comic Con has become. Let it be known that I am not trying to single anybody out or step on toes. I just want to see all the attending artist get their stuff done so the staff workers can get their stuff done, that's all. In short, if we can help let us know. I do have blank contracts from San Diego and Wonder Con that I can modify for this show if that would work. Just a thought.
Title: I wanna sell food
Post by: rockgoody on March 29, 2007, 04:27:46 PM
Could I sell homemade edible stuff with artwork on it? Like cake or cookies?
Title: Re: THE MYSTERY CONTRACT
Post by: Aya Brea on March 29, 2007, 06:43:54 PM
Quote from: "HAWK5"
WHAT IS GOING ON WITH THE CONTRACT. Is it real, invisible, in Japanese, or do the rest of us not know the secret hand shake? I waited for months for a link to the colony to be posted on the main website just to find it by accident in the forum. And now we have the mystery contract that nobody seems to have, save one poster I saw in the forum link, and we can't proceed with our table reservations or registration without it. Hold on let me go back a second. O.K. I'm back. Let's see here, Aya Brea has the contract, so if you could just scan it and send it out we can fix this problem on our own. In fact you can send it to me or anybody that you know in the colony and we can just chain mail it to whoever doesn't have it. More than likely they have one poor soul who is expected to answer all of our emails and do 200 other things at the same time. If we can help distribute the proper paper work we all need than let us help you, Fanime Staff, get it done. Sorry, didn't mean to prattle on, but we only have 3 days left to meet the cons deadline and I find it hard to concentrate on drawing when stuff like this is hanging. I don't want to see this turn into a peanut cluster like San Diego Comic Con has become. Let it be known that I am not trying to single anybody out or step on toes. I just want to see all the attending artist get their stuff done so the staff workers can get their stuff done, that's all. In short, if we can help let us know. I do have blank contracts from San Diego and Wonder Con that I can modify for this show if that would work. Just a thought.


The contract's not done, and it's the things that are wrong with it are beyond just fixing on our end (it's not just touch up work).  Among the extra things we're supposed to do with this version of the contract is come up with some kind of invoice, upload it to the fanime site (I'm guessing they mean themselves...), and wait for Fanime to approve it... It's not even a simple task of swapping the parties, there's so many things wrong with it there's not way it's enforcable.  

Show of hands anyone who actually sent in that contract?   Who else actually *got* it, in fact?  

I don't want to send it around a contract so fully flawed.  They're going to fix it and extend the deadline.  The deadline coming up is for seat selection, and the seating chart is NOT ready according to them.  The actual deadline to sign up is April... I kind of wish someone WOULD let us know when the fixed contract would come out.  

I'm waiting for a fixed contract, everyone else should, too.
Title: Artist Colony 2007
Post by: Kabuki on March 29, 2007, 09:47:50 PM
i can wait. :) i kinda figured there will be an extension.
Title: Artist Colony 2007
Post by: Mangaka-chan on March 30, 2007, 09:44:34 PM
Last year the person organizing Artist Roll had an AIM address where people could ask questions and I thought that was really good and it helped to answer a lot of questions I had. I don't think the same person is in charge this year but I think it would be a great idea to get an AIM account and/or put up a link on the front page so artists can ask questions and find out what's going on with Artist Colony. I didn't know about the table sign up until today when my friend was checking the forums, and I regret I didn't know about this earlier since it might be too late for me to pick my own table. Anyway, this is just a little suggestion of mine. At this point I am still rather thoroughly confused about Artist Colony and what exactly is going on, but I hope it will be all sorted out somehow.  :D
Title: Artist Colony 2007
Post by: Ren_Zhao on March 31, 2007, 10:18:32 PM
Quote from: "Mangaka-chan"
Last year the person organizing Artist Roll had an AIM address where people could ask questions and I thought that was really good and it helped to answer a lot of questions I had. I don't think the same person is in charge this year but I think it would be a great idea to get an AIM account and/or put up a link on the front page so artists can ask questions and find out what's going on with Artist Colony. I didn't know about the table sign up until today when my friend was checking the forums, and I regret I didn't know about this earlier since it might be too late for me to pick my own table. Anyway, this is just a little suggestion of mine. At this point I am still rather thoroughly confused about Artist Colony and what exactly is going on, but I hope it will be all sorted out somehow.  :D


Okay guys, here's the deal. The person running AA last year is the same person as this year. Last year's AIM sn was made specially for only last year (although it's kind of strange to do it that way...because he can't reuse it for this year..). Hopefully, he'll get around to make a new account for this year's AA.

Regarding the contract, it's the EXACT SAME CONTRACT AS LAST YEAR. I've chatted with the guy running AA, and he said that he's tried to get an easier contract, but he was unable to. I have no idea where you all are getting your information, but, as far as I know, there is no such thing as a "flawed contract" or "fixed contract". It's just one contract, and we'll just have to deal with it. :/ I'll try to get more help from my dad (harhar 8D) and the AA guy, and once I get it, I can post something on it if anyone wants that?

If anyone wants additional clarification or answers or whatnot, feel free to IM me at hikaluu (AIM)!! I'm not promising to know everything, of course, since I'm not part of staff, but I'm trying to keep myself updated, so...yeah. XD;;

I apologize if I make little to no sense. :);;;
Title: Artist Colony 2007
Post by: Mangaka-chan on April 01, 2007, 09:02:12 PM
Quote from: "Ren_Zhao"

Okay guys, here's the deal. The person running AA last year is the same person as this year. Last year's AIM sn was made specially for only last year (although it's kind of strange to do it that way...because he can't reuse it for this year..). Hopefully, he'll get around to make a new account for this year's AA.

Regarding the contract, it's the EXACT SAME CONTRACT AS LAST YEAR. I've chatted with the guy running AA, and he said that he's tried to get an easier contract, but he was unable to. I have no idea where you all are getting your information, but, as far as I know, there is no such thing as a "flawed contract" or "fixed contract". It's just one contract, and we'll just have to deal with it. :/ I'll try to get more help from my dad (harhar 8D) and the AA guy, and once I get it, I can post something on it if anyone wants that?

If anyone wants additional clarification or answers or whatnot, feel free to IM me at hikaluu (AIM)!! I'm not promising to know everything, of course, since I'm not part of staff, but I'm trying to keep myself updated, so...yeah. XD;;

I apologize if I make little to no sense. :);;;


So does that mean we can still use the contract from alst year? I still have it on my computer.
Title: Artist Colony 2007
Post by: AAstaff on April 02, 2007, 03:05:34 PM
Thanks to everyone for their help in this thread.  I apologize for any inconvenience.  We are trying to work as hard as we can to get emails sent out.  The seating chart is going around, and don't worry, as long as you sent an email to the Colony before the March deadline you will be able to choose your seat.  

Thank you for your patience in this, I assure you we are working as hard as we can to rectify this.  I hope to catch up with emails early this week and have someone dedicated to this thread.
Title: Artist Colony 2007
Post by: Kabuki on April 02, 2007, 06:09:58 PM
so what's with the blanks in the agreement. it doesn't indicate what i should specifically put down. n_n;
Title: Urgent questions about sales permit
Post by: Mangaka-chan on April 02, 2007, 09:45:31 PM
This will (hopefully) be my first year selling art at Fanime and I have a few questions.

The first one is about the sales permit. Which form are we suppose to choose? It seems the BOE-400-CSC would be the one for an artist such as myself, who's only going to be selling art at the convention and thus has not fixed business address. But that form is also for business outside of California, but I live in California. If anyone who's done this before could give me some input on which form to use and how to fill it out, that would be highly appreciated.  :D

I was also wondering if it would be okay to bring my sales permit the day when I come to the convention? I know the first post asks that we send it in with the contract but if I don't know if I'll have enough time to get the permit before the deadline. This is a really important question for me as it will determine what I'm going to do in the next two weeks so I really need to know ASAP. I'm so sorry for putting you guys in a pinch like this; but I really do appreciate all the help and feedback! Thanks!
Title: Re: Urgent questions about sales permit
Post by: Ren_Zhao on April 02, 2007, 10:54:51 PM
Quote from: "Mangaka-chan"
This will (hopefully) be my first year selling art at Fanime and I have a few questions.

The first one is about the sales permit. Which form are we suppose to choose? It seems the BOE-400-CSC would be the one for an artist such as myself, who's only going to be selling art at the convention and thus has not fixed business address. But that form is also for business outside of California, but I live in California. If anyone who's done this before could give me some input on which form to use and how to fill it out, that would be highly appreciated.  :D

I was also wondering if it would be okay to bring my sales permit the day when I come to the convention? I know the first post asks that we send it in with the contract but if I don't know if I'll have enough time to get the permit before the deadline. This is a really important question for me as it will determine what I'm going to do in the next two weeks so I really need to know ASAP. I'm so sorry for putting you guys in a pinch like this; but I really do appreciate all the help and feedback! Thanks!


Regarding the seller's permit, I'd say go with that one? I actually haven't seen the forms myself... XD;; But it sounds like that form is for both in-California and outside of California. If it isn't, then.. oops ^^;;

Last time I talked to the AA guy, he said it was okay to just bring a copy of the sellers permit for him to the convention. Just make sure you send everything else on that list before the due date. :D
Title: Artist Colony 2007
Post by: AAstaff on April 03, 2007, 08:44:05 AM
Yes, you can bring a photocopy of the sales permit to the con and just give me a copy when you sign in  :)

Fanime has expressed to me that they would like the payment and contract mailed in before the convention.  So make sure you get those mailed in  :wink:
Title: Artist Colony 2007
Post by: Leloi on April 04, 2007, 09:00:41 AM
So if we send in the contract, the fee and a copy of our sales permit, is that a guarantee of a space?  

Right now I have a seller's permit for my town, but I'll be getting a temporary one for Fanime because San Jose is 8.25% and my town is 8.75%.  

And for those who don't want to bring a calculator to figure out sales tax... there's a Tax Schedule available through the Board of Equalization website.

http://www.boe.ca.gov/pdf/8-25.pdf
Title: Artist Colony 2007
Post by: Kabuki on April 04, 2007, 09:51:23 PM
does anyone but me having trouble understanding what to fill in the blanks? the only blanks i seem to understand are that one's in the last page except the [client] blanks.
Title: Artist Colony 2007
Post by: Che on April 06, 2007, 12:08:21 PM
I sent in my e-mail awhile back and never received a reply, let alone a seating chart.  :x
Title: Artist Colony 2007
Post by: Che on April 08, 2007, 09:00:09 PM
I resent ALL my informatiomn and I'm STILL waiting for a reply :evil:

double post-it's a new computer not used to it yet
Title: Artist Colony 2007
Post by: Kabuki on April 09, 2007, 09:26:17 AM
mmn.. i'm starting to feel a bit impatient now seeing as how my question isn't being answered. n_n;
Title: Artist Colony 2007
Post by: Aya Brea on April 09, 2007, 07:03:01 PM
Quote from: "Kabuki"
mmn.. i'm starting to feel a bit impatient now seeing as how my question isn't being answered. n_n;


As for me I just put in "10" for the dollar amount one (since that's what I'm paying for a table, it seems fair.)   They really didn't have a suggestion... *shrug*
Title: Artist Colony 2007
Post by: Ren_Zhao on April 11, 2007, 08:59:22 PM
Hey all! Sorry this took a while, butttt I COME WITH HELP ON THE AA CONTRACT! OHO! :D
Talked to the AA guy today, soooo:

"the most important thing is the first blank on the first page needs to be your name
then next blank needs to be the address on the seller's permit
and the last page needs to be signed under [Artist]
the other stuff I wouldn't really worry about"

So basically, you only have to fill out that much. The AA guy says that it should be fine if we leave the Liability and "if to the..." sections blank, so I'll just trust him on that. (Besides, that saves us all some trouble trying to figure out all the legal mumbo-jumbo. :) )

However, if you really want to know...

The Liability section is like the pricing of the things you're selling... So uhhh unless you know FOR SURE 100%, you probably shouldn't touch that. If you don't know/don't care/wanna play it safe, leave it blank!

And the "if to the..." section is just like..the addresses of..something.. (I still don't really get that..) But a lot of people left it blank last year, apparently, so we can all leave it blank too.

As for the last part (the signing part), sign next to "By:" and put "artist" or "president" (if you're the prez of a company or something) or [your title] in the "Title:" blank.

Hope this helps!! Again, sorry for the long wait!!!

[edit!!!]: One more thing: if you're sharing a table, you only need one contract per table (or tables if you have 2) and only the person with the permit needs to sign/fill out/turn in the contract!
Title: Artist Colony 2007
Post by: Mangaka-chan on April 11, 2007, 11:45:15 PM
Quote from: "Ren_Zhao"
Hey all! Sorry this took a while, butttt I COME WITH HELP ON THE AA CONTRACT! OHO! :D
Talked to the AA guy today, soooo:

"the most important thing is the first blank on the first page needs to be your name
then next blank needs to be the address on the seller's permit
and the last page needs to be signed under [Artist]
the other stuff I wouldn't really worry about"

So basically, you only have to fill out that much. The AA guy says that it should be fine if we leave the Liability and "if to the..." sections blank, so I'll just trust him on that. (Besides, that saves us all some trouble trying to figure out all the legal mumbo-jumbo. :) )

However, if you really want to know...

The Liability section is like the pricing of the things you're selling... So uhhh unless you know FOR SURE 100%, you probably shouldn't touch that. If you don't know/don't care/wanna play it safe, leave it blank!

And the "if to the..." section is just like..the addresses of..something.. (I still don't really get that..) But a lot of people left it blank last year, apparently, so we can all leave it blank too.

As for the last part (the signing part), sign next to "By:" and put "artist" or "president" (if you're the prez of a company or something) or [your title] in the "Title:" blank.

Hope this helps!! Again, sorry for the long wait!!!

[edit!!!]: One more thing: if you're sharing a table, you only need one contract per table (or tables if you have 2) and only the person with the permit needs to sign/fill out/turn in the contract!


Thank you so much for clearing this up! Now I can send in my contract (as soon as I get a confirmation about which one of the tables I picked will be given to me ^^; ). XD
Title: Artist Colony 2007
Post by: akewataru on April 12, 2007, 06:56:51 PM
So if my sister is the one with the seller's permit and I'm the artist who's providing the work, my sister would be singing the 'client' section and I would be signing the 'artist' part?
Title: Artist Colony 2007
Post by: hooded-unknown on April 13, 2007, 12:08:00 AM
Okay, question:
I'm ready to mail in my payment and contract. I will not be able to get my seller's permit by April 31 though. What do I do?

Last year my friend applied for tables the day he went to the convention so am I allowed to show my permit at the con since I couldn't mail it in before the deadline? And if so, where do I go?
Title: Artist Colony 2007
Post by: Kabuki on April 13, 2007, 09:42:26 AM
thank you mangaka-chan! i'm gonna be mailing this today :3
Title: Artist Colony 2007
Post by: AuroraDragonKaya on April 16, 2007, 01:37:20 PM
Heyo!
Ok, I was wondering... I was getting everything ready, and realized.... I can't find the contract anywhere on the site. O.o;;
I already sent the email, cuz, well, I'm paranoid and don't want it to fill up.

So! Um, anyone think they can link me to where I could find the contract? @_@;
Title: Artist Colony 2007
Post by: ip136 on April 16, 2007, 10:54:54 PM
so...

Do we HAVE to have the contract handed in before we're able to pick a table? I know that I was someone who signed up relatively very early on in the list, but.. have yet to actually get the seating chart.
Title: Artist Colony 2007
Post by: Ren_Zhao on April 17, 2007, 11:46:32 AM
Quote from: "akewataru"
So if my sister is the one with the seller's permit and I'm the artist who's providing the work, my sister would be singing the 'client' section and I would be signing the 'artist' part?


No, leave the client part blank. That's supposed to be Fanime (client = Fanime), so you don't put anything there.
Even though your sister's the one with the permit, if you aren't sharing the table with her, you have to be the one that fills out/signs the contract. The "only the person with the permit needs to sign/fill out/turn in the contract" is only referring to if you're sharing a table and only one person has the permit.
Title: Artist Colony 2007
Post by: Ren_Zhao on April 17, 2007, 11:48:15 AM
Quote from: "hooded-unknown"
Okay, question:
I'm ready to mail in my payment and contract. I will not be able to get my seller's permit by April 31 though. What do I do?

Last year my friend applied for tables the day he went to the convention so am I allowed to show my permit at the con since I couldn't mail it in before the deadline? And if so, where do I go?


It's okay to bring an extra photocopy of your permit to the AA guy when you get to Fanime. Just look for the AA staff's table.
And just worry about mailing your payment, full-weekend badge confirmation, and contract first! (:
Title: resale permit
Post by: HAWK5 on April 17, 2007, 02:37:41 PM
Hi akewataru:
  Just so you know, you must have a sellers permit in your name to legally sell your work. Your sister didn't do the work therefor has no legal rights to sell it. She can purchase it from you and sell it for you but then she needs to be present to sell it as well as take responsibility for any and all tax burdens. The city can issue you a temporary sellers permit for the dates of the show if you apply for it. It's the same kind of permit people use to sell at flea markets a couple times a year. In retrospect, a full business license and resale certificate is, I think, only 75.00. Mine is only 150.00 a year but I've been in business for 25 years so I have to keep mine current. The 75.00 dollar one might be a one time fee if it's for a hobby or occasional sales. Not sure about that, you would have to check with the city. As far as the whacky contract and seating chart goes, it was the same last year. No email response, no seating chart, and no way to get in touch with anybody till the show. I just did everything at the show when I got there last year and it only took a few minuets. Hope that helps.
Title: Artist Colony 2007
Post by: AuroraDragonKaya on April 19, 2007, 03:30:02 PM
Um, STILL wondering where I can find the contract. I don't have a copy of the old one on my computer or anything, and the link isn't on the site. Anyone able to help me with this?
(Or email a contract to talcomic@gmail.com)
Much appreciated. :3
Title: Artist Colony 2007
Post by: Aya Brea on April 19, 2007, 07:08:26 PM
Quote from: "AuroraDragonKaya"
Um, STILL wondering where I can find the contract. I don't have a copy of the old one on my computer or anything, and the link isn't on the site. Anyone able to help me with this?
(Or email a contract to talcomic@gmail.com)
Much appreciated. :3


Sent you a copy.  Good luck!
Title: Artist Colony 2007
Post by: riya-chan on April 19, 2007, 08:08:29 PM
I was emailed the table selection chart over two weeks ago and received a table assignment a week ago along with one of my friends. I'm not sure if it's since we just registered really early or what. However, everything's set for us.

Since I haven't been to many cons and have never attended Fanime, I'm not sure what's acceptable or not. It's okay to sell fanart, right? And if it were okay, would stuff like Kingdom Hearts fanart be pushing it? ^^;
Title: Artist Colony 2007
Post by: AuroraDragonKaya on April 20, 2007, 01:34:10 AM
Unless the rules changed dramatically from last year, selling fanart is perfectly fine. :3
(It's a majority of what I usually sell, aside from commissions, though that'll likely change a little this year, as I'll be doing some promotion for my webcomic too.... though I'm not sure that'll actually SELL, heh)
Title: Artist Colony 2007
Post by: Crystalline Sweets on April 20, 2007, 01:27:13 PM
What if you weren't notified of the fact that you had to get this done before April 30th and had been sending e-mails to a dead e-mail (in other words, last year's) and don't know if you can get a permit before April 30th...? ;_;

Sending e-mail with information now.
Title: Artist Colony 2007
Post by: Anigamer on April 20, 2007, 09:01:13 PM
Does anybody how much the sellers permit cost?!
And does anybody know Is there diffrent types of sellers permit
such as temp and others stuff.....
plz help!! >_<

Arigato!
Title: Seller's permits
Post by: HAWK5 on April 22, 2007, 08:14:34 PM
This is for everyone that hasn't read the rest of the postings in this forum. If you are going to attend this show, or any other for that fact, you must have a seller's permit or a business license. If you only do a show once or twice a year you can apply for a temporary seller's permit with the city at...
www.sanjoseca.gov or you can google san jose seller's permit and you will see a link on that search for the application PDF. Getting a seller's permit takes 2 or 3 weeks so if you're going to get it you had better step it up. The city says 2 or 3 weeks but it could take longer. If you download the PDF it has full instructions and contact info to direct you to the correct office. If you submit it in person you can ask about getting it sooner it may help. A permit usually doesn't cost anything but they may ask for a deposit to safeguard against any collectible taxes. To all the other questions, can I get one at the show, can I send it in after the show, can I legally sell stuff without it, can I use an expired number, can I use my sister, brother, father, mother, boyfriend, girlfriend, cousin, friend, dog, cat, gold fish, or hamsters the answer is NO! So everybody that doesn't have a permit yet get to that site and get that paper work rollin.
Title: Artist Colony 2007
Post by: Kishi on April 23, 2007, 09:40:12 AM
Hello,

I sent in my seller's permit, $10 payment, contract, and a copy of my registration to the Fanime 2007 staff about three weeks ago for Artist Alley. However, my $10 has not been cashed yet, and I was wondering if you have received my information? My fan name for fanime is Kishi . Anyways, please send me an email ASAP if you have received my information. I am just worried that someone might had stole it in the mail and there is a lot of personal and important information in the letter. Thanks!
Title: Artist Colony 2007
Post by: Aya Brea on April 23, 2007, 01:01:10 PM
My check hasn't been cashed either.  And I still haven't gotten the seating chart. O_o
Title: Re: Seller's permits
Post by: Ren_Zhao on April 23, 2007, 01:20:02 PM
Quote from: "HAWK5"
This is for everyone that hasn't read the rest of the postings in this forum. If you are going to attend this show, or any other for that fact, you must have a seller's permit or a business license. If you only do a show once or twice a year you can apply for a temporary seller's permit with the city at...
www.sanjoseca.gov or you can google san jose seller's permit and you will see a link on that search for the application PDF. Getting a seller's permit takes 2 or 3 weeks so if you're going to get it you had better step it up. The city says 2 or 3 weeks but it could take longer. If you download the PDF it has full instructions and contact info to direct you to the correct office. If you submit it in person you can ask about getting it sooner it may help. A permit usually doesn't cost anything but they may ask for a deposit to safeguard against any collectible taxes. To all the other questions, can I get one at the show, can I send it in after the show, can I legally sell stuff without it, can I use an expired number, can I use my sister, brother, father, mother, boyfriend, girlfriend, cousin, friend, dog, cat, gold fish, or hamsters the answer is NO! So everybody that doesn't have a permit yet get to that site and get that paper work rollin.


Actually, to clarify on a couple of things..

If you go to the equalization office yourself/in person, YOU CAN GET YOUR PERMIT ON THE SAME DAY AND RECEIVE HELP ON IT FROM SOMEONE THERE. :D

Also, YES, YOU CAN USE YOUR PARENT'S seller's permit. But only if you are underage. Only because underage sellers (15-18 ) since you have to be over 18 to get your own permit. As long as it's your parent's, it'll be like you're selling under their company.
Title: Artist Colony 2007
Post by: Ren_Zhao on April 23, 2007, 01:23:36 PM
Quote from: "Crystalline Sweets"
What if you weren't notified of the fact that you had to get this done before April 30th and had been sending e-mails to a dead e-mail (in other words, last year's) and don't know if you can get a permit before April 30th...? ;_;

Sending e-mail with information now.


No need to have the permit mailed in by the 30th, just send in the contract, money, and badge confirmation by then and have a copy of your permit for the people who run AA at the con. (:
Title: Re: Seller's permits
Post by: delightful on April 23, 2007, 01:46:50 PM
A few more details about the permit! My dad and I went to get the permit today at the Equalization Office on 250 South Second Street in downtown San Jose (you can find field offices on their website, http://www.boe.ca.gov). This particular office is only a few minutes away from the convention center.

We were able to fill out the application with the help of a worker in around 15 minutes, and received the permit the directly afterwards.

However, the hours of operation for almost all the field offices are Monday-Friday from 8 AM-5 PM, so be sure to make time during the week if you want to go there in person.

Also, does anybody know whether or not we can send in concealed cash as our payment for the tables, or do we have to use checks/money orders?
Title: Sellers permit
Post by: HAWK5 on April 24, 2007, 03:06:50 PM
OK. I just spoke with my lawyer and the State Board of Equalization as well as the San Jose sellers permit office. The only allowable by pass for a minor to sell at the show is to use a sellers permit number issued to his or her parents. Please note that any sales made must be reported and the tax burden is carried by the parent. If whatever is sold is not reported on your parents taxes for the next sales and use quarter they are the ones that get fined or audited. Just some safety issues to think about before anybody sneaks into daddies desk. If your 18 and you have a social security card and or a drivers license there is no reason not to run downtown and get one. Like delightful posted, they did it right there on site fast and simple. More and more conventions are being spot checked by the F.B.I. every year so don't chance getting busted. It is a simple thing to take care of, you have to do it every year if you come to the show, and it protects you from the big evil government. Thanks delightful for posting that info.
Title: Artist Colony 2007
Post by: Crystalline Sweets on April 24, 2007, 09:33:31 PM
Quote from: "Ren_Zhao"
No need to have the permit mailed in by the 30th, just send in the contract, money, and badge confirmation by then and have a copy of your permit for the people who run AA at the con. (:


THANK GOD

But now I have to wait for the contract to come in... x_X
Title: gimmeh contract
Post by: rockgoody on April 26, 2007, 09:24:31 PM
Could I have the contract?
rockgoody@hotmail.com

I want to sell edible cookies with drawings on them at fanime. I don't know if this is allowed. I will get my kitchen certified by a health inspector and get a permit.
Title: Re: gimmeh contract
Post by: Ren_Zhao on April 26, 2007, 10:11:53 PM
Quote from: "rockgoody"
Could I have the contract?
rockgoody@hotmail.com

I want to sell edible cookies with drawings on them at fanime. I don't know if this is allowed. I will get my kitchen certified by a health inspector and get a permit.


I just sent you the contract. (:

If you can find a seller's permit for selling food/perishable items, it should be okay. Otherwise, there are health regulations involved and you're not allowed to sell edible items.. Try looking on the website where you find the other seller's permits?
Title: Re: gimmeh contract
Post by: Aya Brea on April 26, 2007, 10:31:55 PM
Quote from: "rockgoody"
Could I have the contract?
rockgoody@hotmail.com

I want to sell edible cookies with drawings on them at fanime. I don't know if this is allowed. I will get my kitchen certified by a health inspector and get a permit.


We're going to be in a convention center, so catering is exclusive to Aramark.  You will probably not be able to sell any foods unless it is considered "novelty" items like Japanese prize candy boxes or Ramune... my guess is that you'd be busted just the same.
Title: Artist Colony 2007
Post by: ephemeralxdreams on April 27, 2007, 03:28:17 AM
I sent an email with my info a couple of days ago, and I still havent received a reply D: ! I still need the contract and to send in money....ahhh, please tell me it isn't too late!

my email is babieblue_88@hotmail.com
Title: Re: Artist Colony 2007
Post by: riya-chan on April 30, 2007, 09:22:45 AM
Quote from: "AAstaff"
Those that have tables will need to sign in before noon in order to receive your tables on Saturday, Sunday and Monday. Unfortunately no refunds will be given



Sorry, but I have another inexperienced question. So does this mean we have to sign in every morning of the convention before noon or does it mean that we have to sign in on the first day of the convention before noon to secure the table for the rest of the weekend? If it's the former case, then does this mean that it's okay to sign in later than noon on Friday since that wasn't listed? It's just that I actually have a class on Friday that goes until 12:30PM and so wanted to know whether or not it was necessary to skip a day of class. Thanks in advance for anyone who answers!
Title: Artist Colony 2007
Post by: Moonbug on May 01, 2007, 05:40:10 PM
2 Things...

OK, where IS the Artist Colony Contract?? (since I have everything else, but have been waiting for this thing to be posted somewhere, only to find that others already have it somehow...)

I sent an email about 2 months ago and still haven't seen the chart or confirmation.  I am really worried now, espeicially since this post is now saying all tables are taken.  Was I passed over, my email deleted on accident or something??

This all seems scarily unorganized... I wish things would be up to date on the site and not having important "going-ons" in the forum that not everyone subscribes to...

(email: minobumoonbug@aol.com, please check to make sure you have information from this email)
Title: Artist Colony 2007
Post by: Twitch on May 01, 2007, 08:16:10 PM
That's kinda the same case with me except I got my contract. I sent in the money for both the full pass and a table about a month ago (along with the contract) but I didn't get any reply, and now the tables are supposed to be all taken. I'm not sure what to do, especially now that Fanime's getting pretty close =/

If any of you can help me out, my email's instantko@gmail.com
Title: Artist Colony 2007
Post by: Aya Brea on May 01, 2007, 11:57:28 PM
My check got cashed and I got a seating assignment via e-mail on 4/30.  It seems like they're processing in waves, but they're doing something.  

O_o anyone else without the contract, let me know and I'll forward you one.  If you're hanging on for the seating chart... I can't help you there except tell you "hang in there, kupo!"

Incidentally... we have to check in every day?  Or just show up at our table everyday by 12?  If we have to check in every day, I hope the lines won't be terrible... Anyone do this last year know if we need to do daily check-ins?

And also: When is the check in deadline on Friday?
Title: Artist Colony 2007
Post by: Moonbug on May 02, 2007, 01:47:02 PM
Last year I remember checking in before noon, but you did NOT have to check in daily as the table is already reserved just for you.

And yes, PLEASE send me the contract.  I would very much appreciate that.  

Thank You!
Title: Artist Colony 2007
Post by: Aya Brea on May 02, 2007, 08:56:01 PM
Quote from: "Moonbug"
Last year I remember checking in before noon, but you did NOT have to check in daily as the table is already reserved just for you.

And yes, PLEASE send me the contract.  I would very much appreciate that.  

Thank You!


I sent you a copy at the e-mail you have listed at this board.  Thanks for the info!
Title: Artist Colony 2007
Post by: lonewolfax on May 04, 2007, 12:03:21 AM
i would also like a copy of that contract if it's not too much trouble

lonewolf_ax@yahoo.com   :D
Title: Artist Colony 2007
Post by: riya-chan on May 04, 2007, 12:28:19 AM
Quote from: "Moonbug"
Last year I remember checking in before noon, but you did NOT have to check in daily as the table is already reserved just for you.


Does this then mean that you have to check in on Friday before noon? ^^;
Title: Artist Colony 2007
Post by: Aya Brea on May 04, 2007, 03:38:47 AM
Quote from: "lonewolfax"
i would also like a copy of that contract if it's not too much trouble

lonewolf_ax@yahoo.com   :D


Sent to your account.  Good luck!
Title: Artist Colony 2007
Post by: Mangaka-chan on May 04, 2007, 06:21:45 PM
Quote from: "riya-chan"
Does this then mean that you have to check in on Friday before noon? ^^;


I also have the same concern as I have a class that ends at 5pm on friday so there's no way I can make it to Fanime on friday. But I don't think this should be a problem. Last year I arrived at 10am on saturday and got a table (although I somehow didn't end up getting the table I signed up for, due to some sort of confusion/problem :p). I don't see why they would make people come in on a weekday when a lot of con-goers will be coming in on the weekend.

And another thing, just to double and triple check, are you guys sure we can walk away with a seller's permit if we go to the San Jose Equilization Office on a weekday? I'll have to skip work to go to San Jose next week and I just want to be absolutely sure I can get a permit that day so my trip won't be in vain. I'd tried calling the office itself but the automated system got me nowhere so I couldn't ask a real person working at the office. >_<
Title: Artist Colony 2007
Post by: riya-chan on May 06, 2007, 10:18:06 PM
Or on second thought, could we claim our tables if we decide to pick up badges early on Thursday night?
Title: Artist Colony 2007
Post by: cypri on May 07, 2007, 04:44:36 PM
I've attempted to contact the FanimeCon AA staff and have received no reply for a long long time, ever since they sent me the contract form last month. Its led up to a point where I can no longer attend due to the fact that 1) I cannot be sure I have a table therefore I cannot pay for my trip and 2) Prices for plane tickets go up 3 weeks prior to departure date.

That being said, I am still in need of contacting the AA staff, and thought I could find them active here. I have sent in my payment (as did my boyfriend for his) and would like it refunded since we do not have tables. If AA staff could get in touch with me at bonbon@cypri.net it would be much appreciated.
Title: Artist Colony 2007
Post by: Moonbug on May 08, 2007, 08:17:06 PM
I've sent an email to help@fanime.com letting them know about Artist Colony being unresponsive & unorganized, so hopefully someone will check that email and be able to get someone to help all of us.

Maybe Artist Colony is short on help this year...??
Title: Artist Colony 2007
Post by: Twitch on May 10, 2007, 12:45:08 AM
I got my fastest reply when I emailed artistrow@fanime.com about tables and stuff and had everything sorted out. Maybe you guys can try it out too?
Title: Artist Colony 2007
Post by: Moonbug on May 10, 2007, 07:39:45 AM
Quote from: "Twitch"
I got my fastest reply when I emailed artistrow@fanime.com about tables and stuff and had everything sorted out. Maybe you guys can try it out too?


Curious, when was this?  
As that is not the given email on the website page.  Though I notice that this different email is lsited on the Contact page... the heck??

I'll try it though, thanks!
Title: Artist Colony 2007
Post by: Twitch on May 10, 2007, 09:37:17 PM
Quote from: "Moonbug"
Curious, when was this?  

It was around the beginning of this month, but they replied 2 days after I sent my email.

G'luck!
Title: Artist Colony 2007
Post by: Ren_Zhao on May 10, 2007, 10:38:55 PM
For everyone who's been asking about checking in each day:

You don't have to sign in on Friday, unless that's the first day you're going to be selling things. If you're not going until Saturday or Sunday or whatever, just check in on the first day you're going to be there before noon and you won't have to check in ever again that weekend.

@cypri: The AA staff does not receive any of the money/contracts that has been sent. It goes straight to registration. Therefore, please contact registration@fanime.com in order to get your refunds. I'm very sorry to hear that you aren't able to attend due to the fact that you weren't sure you had a table, but if you change your mind or anything... the fact that you were sent a contract from the AA staff themselves ensures that you have a table there!!! Everyone's just picking their tables now!! ):

@Moonbug
: Actually, there's only 2 people on AA staff this year. D:

I hope this clears things up for everyone!!!
Title: Artist Colony 2007
Post by: Glitch on May 14, 2007, 07:43:00 PM
I'm a little confused with the changes that seemed to have occured.
Do we still have to pay $20 per table if we are paying at the day of the con?
If so, can I still get the $10 per table price if I mail the check within this week?
Hope one of you guys can help. ^^
Title: Artist Colony 2007
Post by: Ren_Zhao on May 15, 2007, 04:17:35 PM
Quote from: "Glitch"
I'm a little confused with the changes that seemed to have occured.
Do we still have to pay $20 per table if we are paying at the day of the con?
If so, can I still get the $10 per table price if I mail the check within this week?
Hope one of you guys can help. ^^


From the updated first post: " Please, if you have not done so already, get the contract and payment sent in to the FanimeCon address postmarked on or before Thursday 5/17/07. Please note that if you do not send in your payment and contract there will be a $5 registration fee if you do not send in your payment. "

So, if you already have a table/tables, send in the contract/payment by the 17th. (Make sure you send it in before then, or else there's a $5 fee!) If not, it'll be $20 at the con. I'm kind of repeating what the first post says, so...sorry if this doesn't help much! XD;