Messages

Are we allowed to use dollies to bring in our stuff, or must we be able to carry it all in? Or can I have a helper bring in my other stuff? I'm not very tall so I can't really carry all that much.

Helpers are not allowed but we will have volunteers on hand to assist those with medical needs that prevent them from carrying their items. Dollies and hand trucks are not allowed. This is covered in our FAQ. Due to union rules in the SJCC people selling at the Swap Meet must be able to do it in one go.

There are definitely more people registered for tomorrow versus Friday.

[you do not need your badge on Thursday.]

That kinda sucks.>.> i know you guys are doing the best you can and that you are running to problems. That i get. As sellers, it just sucks. We need a badge to sell at swap meet and swap meet opens at 6. We can't get our badge until 7. So there will be a hr of waste for swap meet.

Are you unable to come in before 6PM on Friday?  As long as you are registered to sell and have pre-registered for Fanime, you do not need your badge on Thursday.  You will need a photo I.D. as well as all the appropriate forms.  This way you won't miss out on any selling time on Thursday.  On Friday, however, you will need to Fanime badge to get it.  All of the specifics can be found in the seller's registration page as well as the emails that were sent out by StillMyWords.

I just skimmed over it briefly just now, but it doesn't seem like the FAQs on the OP have been updated to reflect these details, but if you've been approved to sell, you should have had the information available in one way or another.

Really? couse that makes things much better. And i checked the hours and closing at 1 seems very good. As far as Friday i'll still be at Fanime.I just don't have that much to sell for 2 days and don't wanna pay another 30$. I'm still going to try and get my badge first in thursday because Friday morning will be even more crowded for badge pickup.But knowing so far that Swap meet will close at 1am makes things better. I was afraid the buildings regulations would force it to close early like at 10pm or something.

And i haven't received a email saying my spot number. I checked Fanime.com and it says i do have a number spot and that i'm all set.I also checked my swap meet info and it still says i need a badge once i'm at swap meet so that might be the confusion.The other emails i got but i was a little confused so i came here looking for answers. I found most of them but i guess the updates cleared all of them now. And thanks for telling me.:)

Hi there, please email [email protected] and we'll get you worked out. But if you log in you should see a space number in your account summary.

Honestly, I'll be interested in seeing how the prearranged seating is going to work. What about the people who don't show up?

Additionally, I'm curious as to how you decided who got seating requests versus who didn't. As someone who didn't get their seating request and was one of the people on the site registering when it went up, I'm wondering why someone who might have registered after me might have gotten seating in a space I requested first. (Because looking at the seating chart, there were plenty of spaces that would have qualified for my request, and I doubt everyone before me requested the same thing.)

Regardless, I do appreciate you taking up running the swap meet this year, even if thus far I'm not particularly impressed.

Xeluu, please email me. Thank you.

To be transparent here, Xeluu's request was honored, I think I just need to explain it to them.

EDIT:

The situation has been resolved. It was a matter of pictures and actualities not lining up.

Thank you for the prompt e-mail response!

No problem.

If anyone has ANY questions regarding their placement I will be happy to answer them. Also to those that have the map, for Thursday, please remove the back 6 rows, and for Friday remove the back 3 rows. Hopefully that will give you a better idea of the actual layout of the Swap Meet spaces.

Honestly, I'll be interested in seeing how the prearranged seating is going to work. What about the people who don't show up?

Additionally, I'm curious as to how you decided who got seating requests versus who didn't. As someone who didn't get their seating request and was one of the people on the site registering when it went up, I'm wondering why someone who might have registered after me might have gotten seating in a space I requested first. (Because looking at the seating chart, there were plenty of spaces that would have qualified for my request, and I doubt everyone before me requested the same thing.)

Regardless, I do appreciate you taking up running the swap meet this year, even if thus far I'm not particularly impressed.

Xeluu, please email me. Thank you.

To be transparent here, Xeluu's request was honored, I think I just need to explain it to them.

Honestly, I'll be interested in seeing how the prearranged seating is going to work. What about the people who don't show up?

Additionally, I'm curious as to how you decided who got seating requests versus who didn't. As someone who didn't get their seating request and was one of the people on the site registering when it went up, I'm wondering why someone who might have registered after me might have gotten seating in a space I requested first. (Because looking at the seating chart, there were plenty of spaces that would have qualified for my request, and I doubt everyone before me requested the same thing.)

Regardless, I do appreciate you taking up running the swap meet this year, even if thus far I'm not particularly impressed.

Xeluu, please email me. Thank you.

Please check your inbox for details regarding the Swap Meet spaces and map! Also please check your spam folders, as I have been previously told that my emails have gone there.

Swap Meet spaces have been assigned. I tried to get everyone's request to the best of my abilities and spaces available, but some people are going to be disappointed because I only had so much to work with.

That said, please look for an email tomorrow that will have some finer details regarding check in. Thanks!

[Posting here rather than submitting an email so any answers may help others who might be wondering the same things...]

Posting here rather than submitting an email so any answers may help others who might be wondering the same things...

I think a lot of confusion is being caused by the way the information is being presented on the Swap Meet seller registration form:

If you are selling items previously bought/used, and are selling infrequently, you can claim "occasional seller" status, as defined by the Board of Equalization.

    Most Swap Meet sellers fall under this.
    Enter in the word 'EXEMPT' for the Seller's Permit number below.
    However, you must also contact the Swap Meet staff, and submit California's BOE-410-D form to claim this status.

I'm still not really sure why, after completing the registration process, we're required to contact Swap Meet staff via email.  Isn't that who this information is going to?  What exactly are we supposed to say?  "This email is to let you know I've followed your directions for registering as a seller, and you already have all of my information.  kthxbai"
And then those of us who are Exempt, Occasional Sellers need to note our exemption on the website, then on the BOE form as well.  And when it mentions the submission of the form, it's not clear to how or to whom we're supposed to send it.  Having read the email that was sent out, I now know I just need to fill it out and bring it with me, but when I first came across it I wasn't sure if I needed to send it as an attachment in an email to staff or if I need to submit it directly to the CA BOE.  And it still seems a little silly that we need to note our exceptions twice; I'm just assuming that you need the one official claim on the BOE form and then another way for staff to track that information internally.

And to echo another question/concern that someone else had posted previously, assuming we're there early on Day 0, would Swap Meet sellers even be able to pick up their badges that day without having to leave the event early/arrive late?  Per StillMyWords earlier post, Set-Up/Check-In will begin at 6pm.  Badge Pick up doesn't start until 7pm.  Give the option, I'd much rather have my badge on Thursday, since I'm going to be there anyway.  How is that going to work out?  If I'm forced to, I'd rather make sure I get checked in with Swap Meet and just come in earlier on Friday to get my badge then, but I think most people in this situation would rather be able to enjoy Friday as soon as possible without having to wait in the badge pick-up line.  Again, all Day 0 sellers are going to be right there in the convention center on Thursday anyway, and we all need to have preregistered for the con to get that far.

I completely agree and wish I had the time to rewrite those instructions on the registration form before they went out. I am attempting to make it less confusing, and had hoped my email would alleviate that. I can say that in the future this will be fixed and the instructions will be more straightforward. Please bear with us for the time being.

Regarding badge pick-up, that is something we would need to work out with registration to see if it can even be done from a logistics standpoint. It is something we will be discussing and hopefully we can work something out so that people don't have to make this choice. I understand your frustrations believe me, as I have been there before as a regular attendee, it has been a painful transition year with me picking up this position and I hope to make it a better experience for you all going forward.

I am copy/pasting the email I sent out earlier to sellers who have registered, in case you somehow get here before you get back to your inbox, here you go.

In an effort to alleviate confusion on what you need to bring with you to check in to the Swap Meet I am creating this handy-dandy email. Hopefully you read it before Thursday or Friday (I really hope you do). Please make sure you read this completely and don't be afraid to ask questions if you have any.

If you are coming in Thursday and don't want to pick up your badge before checking in to Swap Meet, that's okay! Please bring a photo ID with you and you'll be fine. Friday though everyone must have their badge to check in. Also please be aware that if there are multiple sellers in your space, all sellers must be present at the time of check-in.

Now, on to the paperwork, you will be turning in the following.

First up, please print and bring a completed copy of the FanimeCon Swap Meet Agreement (found here - http://www.fanime.com/wp-content/uploads/2012/11/Fanime-Swap-Meet-Application-Form-2013.pdf).

Next is the BOE-410-D form (found here - http://www.boe.ca.gov/pdf/boe410d.pdf) OR a Seller's Permit. If you have a Seller's Permit please bring a copy of that in. If you are an Occasional Seller and qualify for exempt status. Please print and complete form BOE-410-D to the best of your ability, in section 3 you will mark that you are an exempt seller because you are an occasional seller. In the field of Vender/Exhibitor information, that is where you fill out your information, not Fanime's. This form must be completed for each seller.

As always if you have ANY questions please feel free to email us at [email protected]. I'll be watching my email carefully but will be traveling and prepping for FanimeCon over the next few days. I look forward to seeing you all and I appreciate all of your patience in this transition year. I know it hasn't been the smoothest process but I can assure you we'll make things better in the future.

Im confused on the may need/ may NOT need a permit.
I have a permit for AA/Fanime anyways so I'm not worried but my friend who is only doing Swap Meet has not gotten a response from BOE on her permit yet. I read over the FAQ's but it's a little confusing.  Will she need a permit if this is her only event and she doesnt sell anywhere else?

If this is the only event she is selling at then she would qualify as an Exempt status due to being an 'Occasional Seller.' Please email [email protected] if you have any other questions. Thanks!

[SWAP MEET IS IN EXHIBIT HALL 1 FOR FANIMECON 2013]

This year, swap meet will actually be back in the convention center. The various moves are because of the lack of space in the convention center. For swap meet specifically, it was a safety issue also.

FYI, the FanimeCon android app says it's in the Fairmont....

Well that is kind of terrible. I'll see if I can get that fixed. In the meantime, SWAP MEET IS IN EXHIBIT HALL 1 FOR FANIMECON 2013

Sellers are free to collect payment however they see fit. I have personally used a Square reader in the past, just make sure that you and your buyer are aware of who is responsible for the transaction fees associated with the reader.

Also in the next day or two I will be sending out an email to all sellers with some additional info that is ESSENTIAL to your experience at Swap Meet. It's nothing difficult or time consuming, I just want to make sure everyone is able to check in in a speedy and efficient manner.

I was able to get in no problem. Just a question, I have a plastic bin that's kind of see through, but has an opaque lid on top. Can I still use it to store my 18+ merchandise?

That should be acceptable. Please check with FanimeCon staff when you check in to be sure.

Also Michi, we're working with a new database that doesn't allow for easy exporting of the data. I'll try to get it ready before the convention but odds of that are fairly low.

Just curious, we can get our badge on friday or at the thursday swapmeet?

You won't be able to pick your badge up AT Swap Meet, you'll still need to go to Registration for that. We just won't be checking them to check in to Swap Meet on Thursday, but please bring a photo ID.

[Badges will not be required for entry or check-in for THURSDAY'S SWAP MEET ONLY! We do need to check IDs for Swap Meet check in though so PLEASE MAKE SURE YOU HAVE YOUR ID! And please make sure you have your badge for Friday!]

Also heads up to everyone.

Badges will not be required for entry or check-in for THURSDAY'S SWAP MEET ONLY! We do need to check IDs for Swap Meet check in though so PLEASE MAKE SURE YOU HAVE YOUR ID! And please make sure you have your badge for Friday!

I got a question? do you accept debit cards?

Ok, now that things  have somewhat calmed down a little.

Yes you will be able to pay through paypal with your debit card when you register.

Hi guys,

Just a heads up it's easier to get questions answered (for the next few hours) via email at [email protected]. I am currently in the process of cleaning up any technical problems people had because Dreamhost decided 12pm a good time to test fixes/have outages. I apologize for the problem.

Also regarding the Seller's Permit application forms. Please bring them with you when checking in, you do not need to email them to me, though I appreciate the effort. Thank you!

Thank you for the prompt reply! The ID number I'm guessing begins with an 'F' and is followed by 5 digits?

Correct! Sounds like you've got everything in order.

If anyone encounters any issues while registering please email [email protected] and we'll try to get things fixed as quickly as possible. Thank you!

Hi there! Wonder what info we'll need to pre-reg for the event. Just our names? Also where will the link be posted? Thanks!

Information that will be required when registering:

Your name
The name of anyone else selling at your space
Badge numbers for each person at your space
Any medical needs/special requests.
A rough listing of the items you will be selling.

The registration will go live at 12pm at this URL -

http://apps.fanime.com/2013/swapmeet/

Hopefully that answers your question. Also to prevent people from squatting on spaces we will be instituting a time-out feature. You must complete your registration withon 20 minutes or you will lose your place in line.