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Yeah from what I know refunds aren't possible. But I'd say just email housing and explain your situation, I don't know if they could/would do anything about it but it never hurts to ask and make sure.

Is the first person who registers for the group automatically group leader? Its just showing up alphabetically I think, so I want to make sure since I'm the only who can pick them up on thursday night.

Officially reporting as Petra with a friend joining as Hanji.

We checked in on Day Zero last year just to avoid the hectic chaos that is check-in day. We got to wake up early and unstressed to get in badge pick up line(I won't go into that, we've all heard it a million times  ;)) This year we're doing Day Zero just to pick up our badges in the crazy long line and luckily staying a friends that night who lives in the city. Don't know if we'll be making it to any events, but I'd personally rather wait in the badge line all night than all morning and miss an event on Friday. Plus I have friends registering with us who can't make it until night, so then they won't miss out on two days of the con due to lack on time to get their badge.

This should be shared to all the people who wonder why it gets harder and harder to book a hotel every year  ;)

Artist Alley has had this problem of selling out within minutes and crashing the server for a few years now.  During that time the price of Artist Alley has about doubled.   I would not be surprised if the same happens with the hotel rooms, which seem to have not changed in price for a while and are cheap compared to other conventions.  #bayareahousing

Every year I book my groups rooms I'm prepared for a price jump, its gotta happen eventually.

I'd say email registration to get the best answer, I'm not sure what kind of exceptions they offer for this.

I booked the doubltetree... and my dad put me on the waiting list... hopefully I'll get a room through there...

yeah apparently I got the hilton by luck because seriously this was a shock to me that the website housing shuts down not once but twice before i can manage to get the hilton. then i tried agian to get one for my sister (girls and boys room and such) and by then marriot was gone, then an error came saying I was from ALBANIA! tried again, used my card, and i got an error and says I should call housing administrations (but their phone lines are busy). by then hilton is sold out and i wanted hyatt! since i was desperate! very lucky but i lost thursday!

I really hope you get in through the waitlist because you get the higher advantage over everyone else.

on the bright side, at least its not as bad as when the hotels was Screwed up and people who thought the main page supposed to open, people from facebook / twitter had the back door entrance!

Having the fanime main site/facebook/and twitter open at the same time is pretty much the only reason I got my groups rooms last year........sometimes I'm happy I'm overly cautious.

Sadly I don't think either plan works! Remember we have new staff and new rulings! The conventin is getting bigger and bigger that there are two conventions one for clockworks alchemy and one for fanime. With that being said, I don't think any plan would work for fanime's housing because there are some people who pre-registered during the convention and did not receive their confirmation notices.

of course i could be wrong O_o!
just be glad it wasn't like last yea (front door closed, back door open!)

Then cut out clockwork.  That really should be its separate thing that shouldn't be using up resources from Fanime on the same weekend.

I wouldn't think it uses that many more resources to run since its technically a completely different con. Plus, I think the same it opened housing also starting using the Raddison and Holiday Inn, so that created more rooms, enough I think to make up for the new con plus more.

Hopefully what they say is true and they do have a solid plan for next year. I agree with some that this years plan could've worked but wasn't executed right so it just flopped. I kinda hope next year they stick with having to buy your badge first before you can book a room AND the two room limit, that alone will help with warding off room hoarders.

Is there a way to find out which hotels will have a shuttle? Or is that all of them? We're trying to find a hotel that might at least be within walking distance of one with a shuttle (or one with a shuttle! Though slightly fat chance).

The only hotels with the shuttle are the three near Clockwork Alchemy - that would be the Holiday Inn, the San Jose Airport Hotel, and the DoubleTree. Fortunately, the rest of the hotels (i.e. the Hilton, the Marriott, the Hyatt, the Fairmont, the Sainte Claire, and the Ramada) are within two blocks of the Convention Center.

It seems there aren't any available rooms at any of the hotels available through Fanime Housing, though. I also believe you need to actually have a room at one of the three hotels where the shuttle service is available in order to use the shuttle. I think your best bet is to wait and see if any rooms open up (which will inevitably happen by April if not sooner than that).

I'm sure you do need a room at one of the hotels to use the shuttle but when I stayed at the Raddison(now the Airport hotel) the driver didn't ask, we just climbed right on. Plus there's the shuttle that goes straight from Fanime to Clockwork since you can go to both with one badge.

I took it before, its not so bad if your used to buses. Just be prepared to wait for it early if your on a schedule. I was late a few times because I waited to long to get on the shuttle. Traffic and stuff messes up the schedule.

Try calling the number for housing and getting put on a waiting list for a hotel closer to the con. Email can take at least 24 hours or longer since rooms just went up. I think you need a reservation at an existing hotel already to get on the list, but from what I hear a lot of rooms open up closer to the room cancellation date in April so its worth a shot. I did it two years ago and got the room I wanted around mid April. I recommend doing it today so your as high up on the waiting list as possible.

Apparently it finally worked...........time to curl into a ball and cry from relief.

I could've booked before the last crash but it reloaded my screen times telling me to confirm my email >.< I retyped it every single time.

was very fortunate for google chromes auto fill, but then when it got to the country. it listed me as albania and the [ NEXT >] button was missing!!!!

Sadly I'm not on my computer which has that >.< I'm even just doing this for a friend who's working right now, looks like he's staying at a further hotel.

I could've booked before the last crash but it reloaded my screen times telling me to confirm my email >.< I retyped it every single time.

Under the General Membership Registration it seems to have a footnote:

"*Event access may be limited due to space or other circumstances. "

But this sentence isn't under the Group Registration info? Are there differences in the badges? Or they exactly the same?

Yay, it goes up before my friends break at work. Guess I'm booking everyone's rooms again this year! Whoo! /nooooooooooooooooo

I've never had to add everyone's name in the room to the room booking itself, I just state that four people will be occupying the room and that seems to be all that's needed.

Can anyone recall how group registration worked? Can I pay for my tickets separately and be added into a group or?

I don't think it's that easy, the group leader needs to add people to their group.

Still being able to pay separately is my only issue, we never have the money all at once, a few of us always end up getting them last minute.

Can anyone recall how group registration worked? Can I pay for my tickets separately and be added into a group or?

Previously, one person (the group leader) would create all of the accounts and pay for all of the accounts. Since they use Paypal for payments, it's easy to have the group leader create your account and then at checkout you pay for it using your own Paypal account.

For my group we have an account that everyone knows the password for, the leader is just whoever happens to pay for their badge first(if their okay with being leader, if not they just wait until someone else is up to it), we've done it this way for three years and its worked out so far since its always the same people going. Not sure if anyone else does it this way.