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Messages - Ecchi ja Nai

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Phew, swap meet registration is all set.  One less thing to worry about.  Didn't have any issues with my badge number, for what it's worth.

I did notice under the section for the seller's permits, occasional sellers are required to contact staff in order to claim exempt status.  They had that last year, but when I emailed I got a response saying it wasn't necessary.  Is that something we're required to do, or is claiming EXEMPT status and having a completed BOE-410-D form sufficient?

I'd like to request that we be allowed to pick spots once we enter according to our order in
line. I want to be next to my friend so that we can guard each other's spots when we go on
bathrooms breaks or take a few minutes to browse and shop ourselves.

Seconded! For the exact same reasons mentioned above.

My friend and I have been fortunate to get a spot for as many swap meets back as I can remember.  Even when we had the 10'x10' spots, what seems like ages ago, we've managed to have enough stuff to make getting two separate spots worth it, which is why we don't opt to share a space.  Last year, we somehow still managed to wind up with spots more or less within view of each other on both Thursday and Friday, so we were somewhat able to keep an eye on the others' items during a bathroom break or shopping lap.  Being able to request (and understandably not guaranteeing) neighboring spots would allow us that small piece of mind that we don't have to remain there for the entire duration should the need arise for us to step away for a minute, lest we risk leaving a bunch of anime goodies unattended.  We have some pretty great folks that attend Fanime, so while theft is always a possibility, what I noticed last year were people walking away upset if there wasn't someone there to answer questions or even take their money for something they wanted to purchase.

Besides having too much stuff to squeeze into a single space, it's also usually just the two of us who attend Fanime.  We could mark each other down as a secondary seller for the other space, but we don't have anyone else to help out   Having more than two people per space hasn't been an issue, as we can't even get that second person to begin with.

We are definitely not considering combining our powers to form one massive, all-mighty swap meet singularity.  The concern of vendors using swap meet rather than the dealer's hall or other sellers otherwise monopolizing space is definitely a valid concern, but I think this can be mostly addressed through clear communication of the rules and the consequences of breaking them before hand, followed up by monitoring by staff.  For the vast majority of us sellers asking to be allowed neighboring spots, if not where specifically on the floor our spots are, is a reasonable request that shouldn't be overly difficult or disruptive to grant.

Assuming we don't use that random-number method from last year again.  Please don't do that to us.

I think this may very well be the single most exciting post on the entire forum.  Using the South Hall AND being allowed to stay until 12/1am?  Uh, yes please.

That $40 per spot is rather painful, though.  I guess if the plan is to make each space larger than last year, hopefully back to the 10'x10' we were getting a few years back, we wind up paying the same amount per square foot.

Man, if only swap meet reg was open, and I was able to confirm a spot for myself, and we could request our location in the hall, AND it cost less than $40... well, I think that would just about be the best thing ever.

What's everyone's account IDs? Mine is 745. I have a friend who's 773.

Dang, I was hoping numbers started at 790...  ;)

But your assumption is the same as mine.  At least I haven't seen anything that says I'm waitlisted.

I think once you put in your Fanime registration info, that's when you'll be sent another verification email that will take you to step 6 (and beyond!).  Just going by memory of previous years.  Don't know when those emails are expected to go out, though.

Did anyone get a reg number before 700?

Are you talking about 2014 or 2015?

As an aside, I'm really curious about what's going in the three main halls this year. Artist's Alley is in the new space, Dealer's Hall and gaming will probably be in 2 & 3 as per usual, so that leaves Hall 1.

I was talking about 2015.  I'm already resigned to the new location for this year.  Plus, with barely more than a week before Day 0, there really isn't the time to make other arrangements.  If nothing else, I'm assuming we can't be in any of the primary halls because they're already designated for other uses.  I didn't realize AA is being held in the new ballroom.  I thought they'd be back in Hall 1, which is why I was wondering what the newly expanded space would be used for.  Since that's not the case, now I'm wondering what Hall 1 is going to be used for.  Maybe Dealer's Hall is going to be larger this year?  Regardless, like you point out, there's a full hall that isn't being used for the same purpose as what we're used to from previous years.

And re: Hachimitsu-ink, I'm sorry, but I gotta say I have a hard time following many of your messages.  I don't mean to be a jerk by pointing it out or anything, but dang.  It's like I can figure out what you're saying, but I gotta think about it for a bit.

Having swap meet start on Thursday, Day 0, isn't anything new.  I can't recall when Fanime first started holding a swap meet, but it's been held over two nights for as far back as I can remember going to them.  And again, assuming you're not planning on selling at multiple events - like other swap meets, flea markets, pop-up shops or the like - or making an obscene amount of money from your sales, you don't need to submit a permit application with the Board of Equalization, AKA: the state tax dudes.  The location won't really matter because the form that Fanime requires/provides to you only needs your own personal information.  For the few people who might actually require a state-issued sellers permit, 1)I'd think you'd already be familiar with the process and 2) you can contact Decantus directly with a private message.  I believe he also made an email address available.  Since he's the department head for this year's swap meet, he'd be the best person to contact for clarification on any unusual circumstances, and I'm sure he'd cross-post any pertinent information here.

Another thing is, we don't even have access to register for a sellers space yet.  Nobody here knows for sure if they're going to be able to sell or not; everyone seems to be jumping the gun a bit on some of the prep work.  Never mind the fact that I've had basically all of my stuff packed up and priced for the last couple of weeks now.  Because, you know...

Gotta admit, when I was thinking about the space available in the Civic Center, I was strictly thinking of it from a seller's point of view.  If we get anywhere near the crowds swap meet has been pulling the in last few years...

It's got a maximum seating capacity of 3036 people.  That number sounds like a lot, but the rooms wound up being crowded as all get out for a couple hours.  Plus when you factor in that the space that's going to be taped off for the sellers, just guesstimating, that would that bring it down to only about 1000 people walking around at a time?

This is going to be way early, but I'd like to put in my request for swap meet to be moved back into the actual convention center.  There's got to be space to accommodate everyone in there now.  Gaming doesn't seem to take up the entire far hall; I say move gaming to one of the new ballrooms.  Most people are sitting or standing still, so there shouldn't be much foot traffic.  Arcade cabinets and other machines could be put on to some type of surface that won't damage the carpet, I'm sure.  Let swap meet, plus some other function, take over the large hall on the Hilton side.

I don't always check out Artists Alley, and never participate there as a seller since I can't do the artz, but I actually really liked it at the South Hall last year.  I don't know if there were other issue that came up internally regarding that spot, or if the artists had problems with the location, but I thought there was plenty of room to walk from table to table, there were tons of people who were able to represent their craft, and it was very easy to walk from the convention center and back.  No need to cross any streets if you're already at the con.  All in all, I liked how it worked out last year, but if AA needs to be in the big hall at the convention center, find some way to get swap meet into one of the other main halls.

I'm currently trying to apply for a (temporary) seller's permit, and I can't complete it without some information.

Assuming you're only selling at Fanime's swap meet, and not on other occasions/run a retail store, there's a form that's provided by Fanime which will be posted on their website when everything is ready.  You do not need to go through the Board of Equalization's site unless you sell more than once a year.  They tend to have the required forms posted in the forums as well, either in this thread or on another official swap meet thread.  In the past it's been a simple one-page form with a second page of instructions/information in pdf format that you print out.  You won't need anything else besides some basic personal info - your name, address, con badge number and the like - and then a brief rundown of what you're planning on selling.  Then the official signature and date at the bottom will seal the deal on your end.

If, however, you do need an actual temporary permit from the BoE, your best bet would be to contact Decantus directly for whatever specifics he can provide.

I do recall from an earlier response that Decantus mentioned it's $30 (per space) per day.  He's still being coy regarding the size of the spaces, though.

I know it's going to seem like there's just no pleasing some people, or at least no pleasing this guy, but I'm kinda disappointed with the location.  First and foremost, did anyone not find lugging stuff across the street and over the light rail tracks bothersome?  I remember two years ago when swap meet was at the Fairmont, there was a mass of people crossing the street with stuff both before and after, so I would think it's a fair assumption that the majority of sellers are either staying at one of the attached hotels or at least park in the convention center lot.  Even without boxes and luggage and the like, there's always a herd of people crossing at that intersection anyway; why would you have the event at a removed location, strictly from a safety standpoint?

And given that the expansion work on the convention center was just completed, is any of that new space being put to use during the con?  Or perhaps the carpets in the new ballrooms are still too nice to let people trample all over it.

Speaking of the Fairmont, I'm trying to recall the relative size of space that was available there.  Even without that second room open on Friday, I think there was still more floor space there than what the civic center offers.  It's hard to judge, though, because even though I wind up there every year for MusicFest, the floor's already full of chairs, mixing equipment and people.  Can't find any definitive dimensions to compare, especially since I'm hashing this out at work, but I could be wrong on this one.

Obviously not everyone is able to book a room at one of the attached hotels, nor will everyone be able to find parking in the garage, but I still think it's a mistake to have swap meet anywhere else but in the convention center itself, or the south hall were it possible.  The less need for people to cross San Carlos street, the better, and I'm sure cross traffic would appreciate it as well.

Hope this clears up a few things.

Absolutely.  To be honest I was a bit surprised to find out that the wheels vs. carpet situation was an actual issue with the convention center.  I've been to other conventions and trade shows, both specifically in San Jose and in other states, and especially in business settings you see rolling carriers and luggage everywhere.  I'm just glad this is no longer an issue.

And actually, I was just bringing up issues from previous years as examples for my previous post, but I am very excited and incredibly interested to see how the check in line and reg badges will work out this year.  I'm definitely hoping that at the end of the con, or at least after swap meet Friday, I'll be making a comment: "Huge success!"

Now if we could only get the actual swap meet reg online...  ;)

The mention of not allowing rolling luggage is very disappointing, to say the least.  I can completely understand and am in total agreement against people using furniture dollies or hand trucks to bring their stuff in, but there's got to be some way of making this work.  I've amassed more stuff that I was hoping to sell this year than I have previously, and while it may not have been easy, I've always found some way of getting everything to my spot on my own, without the use of dollies, in a single trip.  If rolling luggage is expressly forbidden this year, I think I may as well not even attend.  Con-attendee stereotypes aside, have you see the average seller at the last few swap meets?  I can't see most people being able to handle much more than a single short comic box worth of stuff if everyone has to actually hand carry everything to their spot.

Next I assume there's going to be an announcement that the prices to sell are going to go up again and that the space allotted will be further reduced from what we've had before.

I'm trying to nail down what is and isn't allowed. Swap Meet is probably one of the best run events at Fanime and it's only gotten better in the couple of years I've been going.

I have to question that latter statement.  I mean, have you sold at previous swap meets?  Sure everything seems to run fine once all the sellers have been checked in, but there have been serious headaches the last couple of years just getting people lined up at the door.  I think the least hassle I've encountered was the year before they tried handing out con badges as sellers were checking in.  By no means am I implying that organizing swap meet is an easy undertaking, and it's certainly been one of the major things I've been looking forward to each year, but calling it the best run event and constantly improving - at least from a seller's point of view - leave me questioning what kind of experiences you've been having these last few years.  That, or you've got extremely low expectations for the rest of the con.

I will agree with you that I would like details to be released as soon as possible.  Saying that using rolling luggage is "sketchy" and should be "avoided," doesn't really cut it if I've got a bunch of manga to sell.  That stuff's heavy, and if I'm going to be turned away at the door because I've got wheels on the bottom of my bag, I may as well not lug them around to begin with.

Registration / Re: Pass length
« on: February 17, 2014, 10:18:59 PM »
Technically, it's good for 5 days including Day 0.

The convention itself runs from (all day) Friday through Monday over the Memorial Day weekend, which this year is May 23-26.  Assuming this year follows the format of previous years, and so far everything looks to be pointed in that direction even though there haven't been any official announcements, there is also a Day 0 held on the Thursday prior to the convention proper.  It's an "Un-Badged" day, which is mostly used for people who have registered early (such as yourself) to pick up their badge before the convention actually starts.  They also have Stage Zero running with some content, and most importantly in my opinion is the first of two nights of the swap meet.

Big Event Showcase / Re: Musicfest merchandise 2013
« on: May 25, 2013, 11:45:23 PM »
Apparently there is a Sony booth in the Dealer's Hall that will be selling CDs and t-shirts for both ROOKiEZ is PUNK'D and 7!!.  I didn't notice them when I made two laps this afternoon, so I'll be heading back tomorrow to specifically look for them.  I would assume that they would also be available during an autograph sessions that they have had/will be holding, but I'm not positive there.

Wasn't there a vendor map for the Dealer's Hall?

Finally, it's here!  See you all in a few hours!

And i haven't received a email saying my spot number. I checked and it says i do have a number spot and that i'm all set.

I'm sure StillMyWords will reach out to you at some point, but I might as well keep this thread going.  Per his email, if you've been confirmed as a seller but don't see your space number, you can email him and he'll let you know where you're stationed.  Also, Swap Meet staff will have that info for you when you go to get checked in, so it's not super imperative that you have it before hand.  The important thing is that you got confirmation as a seller.

Again, don't forget your I.D. and paperwork!

That kinda sucks.>.> i know you guys are doing the best you can and that you are running to problems. That i get. As sellers, it just sucks. We need a badge to sell at swap meet and swap meet opens at 6. We can't get our badge until 7. So there will be a hr of waste for swap meet.

Are you unable to come in before 6PM on Friday?  As long as you are registered to sell and have pre-registered for Fanime, you do not need your badge on Thursday.  You will need a photo I.D. as well as all the appropriate forms.  This way you won't miss out on any selling time on Thursday.  On Friday, however, you will need to Fanime badge to get it.  All of the specifics can be found in the seller's registration page as well as the emails that were sent out by StillMyWords.

I just skimmed over it briefly just now, but it doesn't seem like the FAQs on the OP have been updated to reflect these details, but if you've been approved to sell, you should have had the information available in one way or another.

For example, a few years ago, we tried to hand out badges along with swap meet. You can mention that to any of the staffers in charge, and they will shake their heads in frustration.

It was definitely a confusing and frustrating experience, and that's coming from a seller who was there and registered among the first 20 people.  I remember it took probably eight times as long to get everyone into their space.  People were already filing in looking for stuff to buy and only about 1/5 of the sellers had been processed.  I was lucky I managed to get in with the second group allowed in, but even that made for a slow process to actually check in, get my badge, pay for my spot and have all my items inspected.

So to answer my question, it seems like the best solution this year would be to coming in early and pick up my badge on Friday, correct?

I understand your frustrations believe me, as I have been there before as a regular attendee, it has been a painful transition year with me picking up this position and I hope to make it a better experience for you all going forward.

It's been said before, but not yet by me and it deserves repeating regardless: thank you for taking up the mantle of running Swap Meet this year.  It's become one of the things I most look forward to come Fanime, and I'm glad somebody was there to carry it on for at least another year.

I staffed last year for a different department (which really helped out in terms of picking up my badge before last year's Swap Meet, but doesn't do me much good this time around) but I can't even imagine the weight of responsibilities that come with heading such a large and complex aspect of the con.

While I won't throw hollow, feigned flattery your way by saying I'm sure Swap Meet is going to be pulled off flawlessly before the con even starts, I will at least echo my earlier thanks to you for stepping up and making sure we have a Swap Meet in '13.  Fingers cross, though, that we do wind up with a fantastic meet in a couple of days, and that you're willing and able to do it again next year.

Oh, and do keep any updates (especially regarding badge pick up!) coming our way!  I know I won't be the only one checking back regularly right up through Thursday.

Posting here rather than submitting an email so any answers may help others who might be wondering the same things...

I think a lot of confusion is being caused by the way the information is being presented on the Swap Meet seller registration form:
If you are selling items previously bought/used, and are selling infrequently, you can claim "occasional seller" status, as defined by the Board of Equalization.

    Most Swap Meet sellers fall under this.
    Enter in the word 'EXEMPT' for the Seller's Permit number below.
    However, you must also contact the Swap Meet staff, and submit California's BOE-410-D form to claim this status.

I'm still not really sure why, after completing the registration process, we're required to contact Swap Meet staff via email.  Isn't that who this information is going to?  What exactly are we supposed to say?  "This email is to let you know I've followed your directions for registering as a seller, and you already have all of my information.  kthxbai"
And then those of us who are Exempt, Occasional Sellers need to note our exemption on the website, then on the BOE form as well.  And when it mentions the submission of the form, it's not clear to how or to whom we're supposed to send it.  Having read the email that was sent out, I now know I just need to fill it out and bring it with me, but when I first came across it I wasn't sure if I needed to send it as an attachment in an email to staff or if I need to submit it directly to the CA BOE.  And it still seems a little silly that we need to note our exceptions twice; I'm just assuming that you need the one official claim on the BOE form and then another way for staff to track that information internally.

And to echo another question/concern that someone else had posted previously, assuming we're there early on Day 0, would Swap Meet sellers even be able to pick up their badges that day without having to leave the event early/arrive late?  Per StillMyWords earlier post, Set-Up/Check-In will begin at 6pm.  Badge Pick up doesn't start until 7pm.  Give the option, I'd much rather have my badge on Thursday, since I'm going to be there anyway.  How is that going to work out?  If I'm forced to, I'd rather make sure I get checked in with Swap Meet and just come in earlier on Friday to get my badge then, but I think most people in this situation would rather be able to enjoy Friday as soon as possible without having to wait in the badge pick-up line.  Again, all Day 0 sellers are going to be right there in the convention center on Thursday anyway, and we all need to have preregistered for the con to get that far.

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